Formatting your work

General advice

The format of your assignment (eg margin size, font size, word count, line spacing) will vary module by module. Please consult your module handbook (via Blackboard) or ask your module tutor for advice.

Library staff have produced a sample essay in the UWE Harvard style (PDF) you can refer to and guidance for using figures and tables (PDF) in your work.

Formatting Appendices

What is it?

An appendix includes additional information that provides useful background and context for your topic. This must be relevant and aid the reader in understanding your work. This could include your own research data or information from other sources. If you are using more than one appendix, you would refer to them as appendices.

What to include in your appendices

Supporting information for your work from other sources, for example data or diagrams.

If you have conducted your own research, it is a good idea to include your raw data for example: interview transcripts, surveys, correspondence (emails, letters etc.), statistics. Additionally, consider putting images or graphs in an appendix, whether your own or from another source.

Where are they?

They are located at the end of your work after your reference list or bibliography.

What do they look like?

  • To make it clearer for your reader, consider breaking down long appendix into separate ones.
  • Keep information in a single appendix within a particular focus area, for instance interviews on a topic with participants.
  • Label each new appendix alphabetically, for example appendix A, appendix B.
  • Give each appendix a meaningful title.
  • Start each appendix on a new page.
  • Refer to individual tables or sources within the appendix as numbered items. This ensures you can easily refer to these individual sources within your body of work. Order the appendices as they are referred to within the main body of the text for the first time. If your work includes a contents page, add appendices to the table of contents.
  • Continue page numbers from the end of your main body of work.

How to refer to appendices in your work

All appendices should be mentioned in your work.  You could do this in the following ways:

The data I gathered on this topic suggests there’s a correlation (see appendix A).

Appendix B suggests …

If your appendix contains more than one information source, refer to it in the following way:

(see appendix A1)

As shown in appendix B3 …

If your appendix refers to your own research or data you do not need to provide a reference. However, if your appendix refers to the work of others, provide an-text citation in the appendix and add the full reference to your reference list. For instance, if you’ve created a table using someone else’s work, underneath the table it could look like this:

(Table author’s own, data from Greig, 2021.)

Quoting other works in your assignment

You are expected to acknowledge the books, journal articles and other sources of information that you use when preparing and completing your university work. This is known as referencing.

You will often find you need to quote from your sources of information. Use your own judgement to make sure that the layout and flow of your writing is logical, and that use of quotations is clear and easy to follow as well as being consistent throughout your assignment.

(The following guidance applies when referencing using the UWE Bristol Harvard style only.)

Quoting one or two lines

Put quotation marks around the quote and include within a standard-format paragraph of your text. Include any italics and errors of spelling or punctuation found in the original.


As Pearson et al. state (2007, p.72), "The basis of evidence-based practice is, of course, evidence".

Quoting more than two lines

Indent the quotation in its own paragraph and leave out the quotation marks. Include any italics and errors of spelling or punctuation found in the original.


Pearson et al. (2007, p.74) summarise the issue as follows:

Critical appraisal is a difficult component of the systematic review process, and a good understanding of research design is required. The major aim of critical appraisal of any type of evidence is to establish the validity of the evidence for practice. Validity refers to the soundness of the evidence; in other words, it is about the degree to which we can accept the evidence as trustworthy and believable.

Editing a quote

You can make minor changes to a direct quotation as long as you don't change the meaning and indicate where you have made changes:

  • If you insert your own words, or different words, into a quotation, put them in square brackets [ ]
  • To draw attention to an error in a quotation (for example a spelling mistake) do not correct it, but write [sic] after the error
  • To emphasise something in a quotation, put the emphasised words in italics, and state that the emphasis is your own

"Mobile-learning (m-learning) is learning in which mobile technologies play a central role" (Davis, 2011, p.125, my italics)

Omitting text within a quote

If you wish to omit part of a quote, indicate the omission by inserting a space, three full-stops, and another space.


Pearson et al. (2007. p.74) conclude that "Critical appraisal is a difficult component of the systematic review process ... The major aim of critical appraisal of any type of evidence is to establish the validity of the evidence for practice."

Single or double quotation marks

When quoting from other works you can use single or double quotation marks. If your source of information is quoting direct speech, use the two types of quotation marks to differentiate them.

Check with your module tutor if you need advice and be consistent with the use of single or double quotation marks throughout your piece of work.

Word count

  • In-text citations and quotations are included in your assignment's word count.
  • References, bibliographies and footnotes containing references are not included in the word count, unless it is clearly stated in the coursework instructions that the module is an exception to this rule.

Please consult the UWE Bristol Policies for further advice (includes the Assessment Content Limit policy).

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