Five working day extension for coursework

You may be able to claim five extra working days to complete your coursework without a marks penalty if you meet certain criteria. For example bereavement, serious personal accident or injury or being a victim of crime.

Normally, if you do not submit work by the required deadline (or within the 24-hour window) a ‘non-submission’ will be recorded. However, if a five working day extension to a deadline is granted, the assessed work can be submitted as if on time and is marked accordingly.

Please note: You cannot use the five working day extension process if you miss an assessment. Student Support Advisers can advise you of the implications if you have missed or are likely to miss an assessment and guide you through any options that may be available.

Should you need more than five working days and you meet the relevant criteria, for example if you are a disabled student, are pregnant or are a primary carer, you may be eligible for a reasonable adjustment to the deadline.

We know that some circumstances can be difficult to provide evidence for. To help us understand your situation please can you be as specific as possible on your application form about how your circumstances are impacting on your ability to submit your work.

Student travel window

Please note: it is not possible to apply for an extension solely on the grounds of having to travel during the student travel window (3-9 December 2020). However, if you are facing additional complications because of this, please contact an information point for further guidance.

Eligibility

Acceptable reasons to apply

 

Circumstances

Example evidence

Serious personal accident, injury or illness of yourself or significant other

Medical certificate/letter or email from medical professional.

Death or the anniversary of death of a family member or significant other

Applications can be submitted without evidence if it is not possible to obtain any.

Serious personal disruption e.g. major household problem, burglary, court attendance, relationship breakdown

Independent evidence of serious personal disruption e.g. corroboration from emergency services, relevant organisations, courts or member of the student’s family, counsellor, victim support, etc.

Unplanned or unexpected circumstances during pregnancy, or for a parent with a baby under six months old

Medical certificate/letter or email from medical professional

The impact of natural disaster: severe weather that prevents attendance or submission, civil disruption or major hazard (including a major breakdown in the transport system)

A letter from the relevant authority depending on the nature of the incidence confirming its nature and severity; evidence of flight cancellations, evidence of local conditions, road closures etc.

Major, unplanned and verified changes in work commitments

Letter or email from employer confirming change in commitments.

Highly contagious illness eg norovirus, gastroenteritis, coronavirus (COVID-19)

Applications can be submitted without evidence if it is not possible to obtain any, but please explain the impact on you. Please do not just state ‘Coronavirus’ or ‘COVID-19’.

If you have had a positive test for COVID-19 an example of evidence would be a screenshot of the NHS alert to your mobile phone.

If you are living with someone who has COVID-19 and you have developed symptoms, you do not need to provide evidence if it is not available. But please explain the circumstances on your form.

If you are self-isolating but do not have symptoms of COVID-19, please explain the impact on you (for example, you need to access the library or labs to prepare your submission)

If a family member has a positive diagnosis the approaches listed above will also apply.

If you are a primary carer and something unexpected has affected your ability to submit

Medical certificate/letter or email from medical professional.

 

Independent evidence of serious personal disruption eg corroboration from the relevant organisation, counsellor, social worker etc

Participation in activities at a national/international level eg sport, artistic fields, armed forces

Official letter or email from relevant professional body confirming participation.

A unique, career-enhancing opportunity relevant to your programme of study

Supporting email from a member of the programme team.

Verifiable university-wide, site-wide, nationally or internationally wide equipment or system failures.

As appropriate to the situation.


Exceptions

It will not be possible to offer five working day extensions in the following circumstances:

  • Resit coursework
  • Group work
  • Assessments submitted for marking in a studio by a group of staff at a fixed time (including work for an end-of-term degree show)
  • Practice elements of professional practice modules
  • Practical/skills-based work
  • Where assessments are set up as timed assignments, for example computer-based exams, or examinations
  • Any assessments contributing to the Graduate Diploma in Law
  • Assessments limited by logistical constraints, such as assessments to be completed whilst on a field trip; assessments with a submission date which falls after the Friday before the relevant Field Board. You can view the Field Board dates on the academic year calendar.

There may be other cases where it is not be possible to accommodate a student’s request for an extension depending on the nature of an individual assessment.

How to apply

  1. Step 1

    If your circumstances and assessment type meet the relevant criteria, you may be eligible to apply for a five working day extension, and will need to complete the extension request form (InfoHub login required). If you are a University Centre Hartpury student or a student at a partner institution, you do not need to submit this form, so please see below for alternate instructions.

    Wherever possible, you should request an extension as soon as you become aware that you may be unable to meet the original published deadline for an assessment so we can support you.

    Applications must be received no later than two full working days before the deadline and you must be able to provide relevant, independent evidence. Submissions received more than two weeks in advance may not be processed and you may be asked to re-apply closer to the original deadline.

    Please note: You must submit a separate form for each piece of work that requires extra time. If you attempt to add multiple pieces of work on one form, this will cause delays in processing and could also result in you missing the original submission deadline.

    It is very important and also your responsibility to provide the correct module information. This will ensure there are no unnecessary delays. You are advised to have the following information ready before submitting your extension request:

    • Module nameplease enter the correct module name as it appears on your student record, not the name of your course 
    • Module number please enter the correct module code as it appears on your student record, not the code of your course 
    • Module Leader name
    • Description of assessment please enter the type of assessment. E.g. essay, portfolio or presentation.
    • Original assessment publication date – please enter the full date that your assessment is due to be submitted. 
    • An electronic copy of your evidenceyou will receive an email advising you how to submit your evidence once you have submitted your form. 

    If you are unsure of any of the module details you will able to find them on myUWE (login required) or by using the UWE Bristol Module information search.

    You should describe your circumstances as fully and clearly as you can and include the dates of all relevant events. Describe how you believe the circumstances have impacted upon your assessment.

    Please be aware that if concerns are raised by the information you provide on the form, it may be passed to the Student Support Advice or Disability Service who may then contact you to offer additional support.

    Whilst an application for a five working day extension is under consideration, you should not assume that the extension will be approved. You are strongly advised to continue to plan to submit by the published deadline.

    Please note: You cannot have more than one five working day extension granted for the same piece of work and not all assessment types are eligible for an extension. Please see information below on eligible assessments.

  2. Step 2

    You will receive an email with the outcome of your request to your UWE Bristol email address. This will set out the decision and any further actions.

    Please be aware that until you are advised of the decision, the original deadline is the one towards which you should be working.

University of Hartpury students and students at partner institutions

University of Hartpury students

If you are a Hartpury student and wish to apply, you should contact the University of Hartpury Student Advice team to check your local arrangements. Do not use the electronic form on this page.

Students at partner institutions

If you are studying at a partner institution, please contact your institution’s administration office/student support team to check your local arrangements. Do not use the electronic form on this page.

Next steps

If your application is not accepted

If your application is not accepted you will be expected to submit your work by the original deadline (or within the 24-hour window). If you are unable to do this then you can speak to a Student Support Adviser for further guidance about the implications of missing an assessment.

Submitting work following an extension

Work granted an approved extension must be submitted before 14:00 on the revised deadline date. 

Submission via Blackboard

When you apply for an extension you will be asked to let us know whether you have already submitted an earlier version of your work via Blackboard.

If you confirm that you have and your extension request is accepted, any earlier electronic versions you submitted on Blackboard will be automatically removed from the system and will not be marked. You must then submit a hard copy of the work by the extended deadline or you will be recorded as a ‘non-submission’.

If you confirm that you have but your extension request is not accepted you will be marked on the last submission you make on Blackboard (whether this is by the original deadline or within the 24-hour window).

If your assessment is due to be submitted via Blackboard please check the email you receive from us very carefully. You will be given clear instructions on what the extension assignment is called within Blackboard. You must ensure you submit to the right one. It will have the prefix of 'five day extension for a five working day extension', or 'reasonable adjustment to deadline for a reasonable adjustment extension'.

Please note, even if you have an extension agreed you will still receive the non-submission emails regarding the original assignment submission.

Hard copy submission

For assessments requiring hard copy submissions, please submit your work as follows unless it is otherwise indicated in the module guide:

  • Frenchay students: In person to the Coursework Hub, Level 1 of A Block
  • Bower Ashton students: In person to room 0C49a
  • Glenside students: In person to room 2B24 or via the general submission box in A block
  • Gloucester Campus students: In person to room AW002, Alexandra Warehouse

If you are submitting work by post you must obtain proof of postage (for example, by using Recorded Delivery) noting the date and time of postage. View postal addresses of campuses on the coursework page under the ‘Submission by post’ tab.

Where coursework submission boxes are used there will be one designated for approved extensions. Failure to submit the work in the correct way may result in a ‘non-submission’ being recorded.

You can find guidance on the coursework page about how to submit hard copies of work.

If the module requires that you submit multiple copies of the work (eg two copies of a project or dissertation), please ensure that you do submit all of the required number of copies.

Receiving your marks

Because your work will be submitted after the original deadline, you will not receive your mark until after the rest of your cohort. Once ready, your mark will be available in your myUWE account but you may find you are showing as a non-submission ('NS') until this time.

Please note: Anonymous marking will still apply to work submitted under this process. It will be used except for those assessments where it is either impractical or impossible to do so, for example professional practice assessments, a project or a presentation.

Repeated requests

Repeated requests for extensions to deadlines would normally activate a detailed review of a disabled student’s current support, or to consider whether a student who does not have reasonable adjustments in place, requires them.

Contact

If you have a question which isn't answered above then please contact an Information Point for further guidance.

For further information, please see the code of practice and guidance.