Five working day extension for coursework
You may be able to claim five extra working days to complete your coursework without a marks penalty if you meet certain criteria. For example bereavement, serious personal accident or injury or being a victim of crime.
Normally, if you do not submit work by the required deadline (or within the 24-hour window) a ‘non-submission’ will be recorded. However, if a five working day extension to a deadline is granted, the assessed work can be submitted as if on time and is marked accordingly.
Please note: You cannot use the five working day extension process if you miss an assessment. Please see information about missed assessments instead.
Should you need more than five working days and you meet the relevant criteria, for example if you are a disabled student, are pregnant or are a primary carer, you may be eligible for a reasonable adjustment to the deadline.
Please note: whilst the Alternative Academic Regulations are in operation, you do not need to provide evidence to accompany your application.
Acceptable reasons to apply
You are eligible to apply for a five working day deadline if you have experienced:
- bereavement (close family member eg partner, parent, primary carer, child)
- serious personal accident or injury to yourself or close family member/if you or a close family member are seriously ill (including mental health)
- victim of crime (we require a written statement of events, evidenced by a crime reference number/police report and one of the following confirming that the nature of the crime is likely to prevent you from submitting your work in time: evidence from a counsellor, doctor, victim support or legal adviser)
- a major household problem (eg fire, burglary, requirement to appear in court)
- serious personal disruption (eg victim of a crime, court attendance, relationship breakdown, unanticipated or non-negotiable commitment to duties associated with an elected office, membership of a voluntary organisation or service with reserve forces)
- unplanned or unexpected circumstances during pregnancy or for a parent with a baby under six months old (in cases where you or your infant become unwell during pregnancy or post-birth, or something unplanned or unexpected happens and you need additional support beyond that outlined in your pregnancy support plan
- impact of natural disaster
- if you are the primary carer for a disabled person and have had something unexpected affect your ability to submit
- major unplanned and verified changes in work commitments (employer letter to provide evidence of significant change in employment circumstances)
- sporting commitment at a national/international level
- participation in activities at a national/international level
- a unique, career-enhancing opportunity approved by the University
- you are affected by other illnesses or events disproportionately because of your disability
- your disability or condition is fluctuating or episodic
- your disability, mental health condition, medical condition or Specific Learning Difficulty (eg dyslexia) has been diagnosed within the last six months.
You must also be able to provide evidence that shows you have been affected for the specific period associated with your original deadline.
It will not be possible to offer five working day extensions in the following circumstances:
- Resit coursework
- Group work
- Assessments submitted for marking in a studio by a group of staff at a fixed time (including work for an end-of-term degree show)
- Practice elements of professional practice modules
- Practical/skills-based work
- Where assessments are set up as timed assignments, for example computer-based exams, or examinations
- Any assessments contributing to the Graduate Diploma in Law
- Assessments limited by logistical constraints, such as assessments to be completed whilst on a field trip; assessments with a submission date which falls after the Friday before the relevant Field Board. You can view the Field Board dates on the academic year calendar.
There may be other cases where it is not be possible to accommodate a student’s request for an extension depending on the nature of an individual assessment.
How to apply
If your circumstances and assessment type meet the relevant criteria, you may be eligible to apply for a five working day extension, and will need to complete the extension request form (InfoHub login required). If you are a University Centre Hartpury student or a student at a partner institution, you do not need to submit this form, so please see below for alternate instructions.
Wherever possible, you should request an extension as soon as you become aware that you may be unable to meet the original published deadline for an assessment so we can support you.
Applications must be received no later than two full working days before the deadline and you must be able to provide relevant, independent evidence. Submissions received more than two weeks in advance may not be processed and you may be asked to re-apply closer to the original deadline.
Please note: You must submit a separate form for each piece of work that requires extra time. If you attempt to add multiple pieces of work on one form, this will cause delays in processing and could also result in you missing the original submission deadline.
It is very important and also your responsibility to provide the correct module information. This will ensure there are no unnecessary delays. You are advised to have the following information ready before submitting your extension request:
- Module name - please enter the correct module name as it appears on your student record, not the name of your course
- Module number - please enter the correct module code as it appears on your student record, not the code of your course
- Module Leader name
- Description of assessment – please enter the type of assessment. E.g. essay, portfolio or presentation.
- Original assessment publication date – please enter the full date that your assessment is due to be submitted.
- An electronic copy of your evidence - you will receive an email advising you how to submit your evidence once you have submitted your form.
You should describe your circumstances as fully and clearly as you can and include the dates of all relevant events. Describe how you believe the circumstances have impacted upon your assessment.
Please be aware that if concerns are raised by the information you provide on the form, it may be passed to the Student Support Advice or Disability Service who may then contact you to offer additional support.
Whilst an application for a five working day extension is under consideration, you should not assume that the extension will be approved. You are strongly advised to continue to plan to submit by the published deadline.
Please note: You cannot have more than one five working day extension granted for the same piece of work and not all assessment types are eligible for an extension. Please see information below on eligible assessments.
You will receive an email with the outcome of your request to your UWE Bristol email address. This will set out the decision and any further actions.
Please be aware that until you are advised of the decision, the original deadline is the one towards which you should be working.
University of Hartpury students and students at partner institutions
University of Hartpury students
If you are a Hartpury student and wish to apply, you should contact the University of Hartpury Student Advice team to check your local arrangements. Do not use the electronic form on this page.
- Telephone + 44 (0)1452 702372
- Email email@example.com
- Come in to the Student Advisor Point in the University Learning Centre (ULC).
Students at partner institutions
If you are studying at a partner institution, please contact your institution’s administration office/student support team to check your local arrangements. Do not use the electronic form on this page.
If your application is not accepted
If your application is not accepted you will be expected to submit your work by the original deadline (or within the 24-hour window). However, you may still be eligible to submit a separate missed assessments application if you are unable to submit the work.
Submitting work following an extension
Work granted an approved extension must be submitted before 14:00 on the revised deadline date.
Submission via Blackboard
When you apply for an extension you will be asked to let us know whether you have already submitted an earlier version of your work via Blackboard.
If you confirm that you have and your extension request is accepted, any earlier electronic versions you submitted on Blackboard will be automatically removed from the system and will not be marked. You must then submit a hard copy of the work by the extended deadline or you will be recorded as a ‘non-submission’.
If you confirm that you have but your extension request is not accepted you will be marked on the last submission you make on Blackboard (whether this is by the original deadline or within the 24-hour window).
If your assessment is due to be submitted via Blackboard please check the email you receive from us very carefully. You will be given clear instructions on what the extension assignment is called within Blackboard. You must ensure you submit to the right one. It will have the prefix of 'five day extension for a five working day extension', or 'reasonable adjustment to deadline for a reasonable adjustment extension'.
Please note, even if you have an extension agreed you will still receive the non-submission emails regarding the original assignment submission.
Hard copy submission
Due to the CV19 pandemic the majority of submissions are online. However, you will have been advised if your module leader has been unable to change the submission method. Please submit your work as follows:
- Frenchay students: In person to the Coursework Hub, Level 1 of A Block
- Bower Ashton students: In person to room 0C49a
- Glenside students: In person to room 2B24 or via the general submission box in A block
- Gloucester Campus students: In person to room AW002, Alexandra Warehouse
If you are submitting work by post you must obtain proof of postage (for example, by using Recorded Delivery) noting the date and time of postage. View postal addresses of campuses on the coursework page under the ‘Submission by post’ tab.
Where coursework submission boxes are used there will be one designated for approved extensions. Failure to submit the work in the correct way may result in a ‘non-submission’ being recorded.
You can find guidance on the coursework page about how to submit hard copies of work.
If the module requires that you submit multiple copies of the work (eg two copies of a project or dissertation), please ensure that you do submit all of the required number of copies.
Receiving your marks
Because your work will be submitted after the original deadline, you will not receive your mark until after the rest of your cohort. Once ready, your mark will be available in your myUWE account but you may find you are showing as a non-submission ('NS') until this time.
Please note: Anonymous marking will still apply to work submitted under this process. It will be used except for those assessments where it is either impractical or impossible to do so, for example professional practice assessments, a project or a presentation.
Repeated requests for extensions to deadlines would normally activate a detailed review of a disabled student’s current support, or to consider whether a student who does not have reasonable adjustments in place, requires them.