Researchfish guidance

About Researchfish

Researchfish enables research funders and research organisations to track the impacts of their investments, and researchers to log the outputs, outcomes and impacts of their work.

Open Researchfish

Who uses Researchfish?

All seven UK Research councils and over 90 funders, including the National Institute for Health Research (NIHR) and Cancer Research UK, to gather information from researchers about the outcomes of their work.

All Principal Investigators (PIs), researchers and Research Council funded PhD students (and supervisors) must complete a submission to Researchfish annually even if there is nothing to report (nil submission).

You should receive emails from your funder and Researchfish with instructions and information. If you’re not sure this applies to you, check your terms and conditions or contact RBI Grant and Award Support Hub for advice.

Why use Researchfish?

The information that you enter on Researchfish will appear on the UK Research and Innovation (UKRI) Gateway to Research. Data on this public website provides information about publications, people, organisations and outcomes relating to research projects.

UKRI have a responsibility to demonstrate the value and impact of research supported through public funding. Submitted outcomes data is analysed and used to report to Government on the impact of public investment in research.

The annual submission exercise enables Research Councils (and other funders) to draw on information, for yearly government impact reports. They also use the information provided by award-holders in briefings and information requests for Parliament, as well as major strategic partners.

It is vital that award holders return information on the outcomes from their projects, so that government and funders can understand the impact of their research, in the longer term. This demonstrates the contribution to society and the economy, made by knowledge and skilled people.

In turn, this will facilitate strategic decision-making and investment. Research outcomes provide a strong evidence base to support the continued funding of research in the UK.

Benefits for researchers

Reduce your research reporting

Researchfish enables you to record your research outcomes in one place, against a defined set of structured and consistent research outputs. This reduces the number of different forms and systems required for reporting. Once an output is attributed to an award, the funder will have full visibility, allowing them to track pathways to impact.

Signpost potential impacts to win new awards

Researchfish enables you to attribute outcomes to any number of relevant awards from multiple funders, using delegate and research teams as contributors.

Build and re-use your research portfolio

Researchfish comes with a CV builder tool. This tool draws upon reported outcomes and maintains a current profile for use with funders, publishers, press and others.

Outputs can be added to your portfolio for current awards as well as any awards you hold from other funders and these can be added to any number of CVs.

All Principal Investigator (PI) grants are available in one place

Researchfish allows all PI grants to be viewed in one place, which greatly reduces the paperwork generated, unlike traditional reporting.

PIs have free access to Researchfish software. Moreover, there is a communication centre connecting them directly with their funders, university or other PIs working on the same research project.

Accepting a research council grant means accepting the UK Research and Innovation grant terms and conditions.

When do you submit to Researchfish?

You will receive an email from your funder with instructions about the submission period (different funders may have different submission periods).

The AHRCESRCEPSRCNERCBBSRCMRC and STFC funders have the same submission period of Monday 4 February 2019 to Thursday 14 March 2019. Data can be added at any time before the submission period.

What information do you submit?

You should submit evidence and information about the outcomes and impacts of your funded research. 

Please note: The Research Councils ask additional questions; some funder specific and others award specific. View our frequently asked questions (PDF) for more information.

Help and support

Sanctions for non-compliance

UKRI have agreed a Cross-Council Sanctions Policy. This is regarding the responsibilities of researchers to complete a Researchfish return, as part of the standard terms and conditions of holding an award.

Other funders may apply sanctions - see the NIHR guidance and Cancer Research UK guidance.

Please note: Failure to submit a return will jeopardise funding.

If the required annual update for an award is not submitted on time, the Research Council(s) may apply the following sanctions:

  • The researcher may be unable to apply (either as a Principal Investigator or as a Co-Investigator) for further awards from any Research Council
  • If the award is, still current payments for the award may be withheld.