Apply for a reasonable adjustment

Support is available if you need it.

Reasonable adjustments to exams, teaching and learning

This covers things like extra time for exams, use of a PC for exams, teaching materials in advance or permission to record lectures.

Deadlines to apply for reasonable adjustments to exams

The University is taking an inclusive approach to assessments, moving to 24-hour online assessments for most modules, negating the need to apply extra time in most cases. You will not receive adjustments such as extra time or rest breaks for these assessments.

Timed online assessments (eg three hours from beginning the assessment) are normally only used for very specific professional body requirements. Reasonable adjustments would apply in this situation, unless learning outcomes would be compromised.

Once you are aware of the assessment method being used, if you have concerns about being able to access the assessment please liaise with the academic team to explore whether there is an appropriate alternative assessment. Where you are unable to find a solution, you and your teaching team can contact the Disability Service via disability.advisers@uwe.ac.uk or make a Disability Advice appointment via an Information Point to explore this further.

Types of reasonable adjustments that you could get

Overview

The types of adjustments for exams and controlled assessments include:

  • extra time
  • rest breaks
  • use of a computer
  • a separate or smaller room
  • a reader and/or scribe
  • exam papers or answer booklets in a different format
  • ergonomic furniture.

Exceptional adjustments to assessments might include:

  • alternative assessment
  • presenting to a smaller audience.

Read the reasonable adjustments policy (PDF) and exams reasonable adjustment factsheet (PDF) for further information.

Emergency support

If you need emergency additional support arrangements because you've been injured or have a serious infectious illness, the University will make every effort to put adjustments in.

Ad-hoc exams

If you have any exams taking place outside of the above assessment periods, the deadline to apply for alternative exam arrangements is three weeks before the exam date.

How long reasonable adjustments will be in place for

Your adjustments will be in place for the duration of your course unless we tell you otherwise. If there's any discrepancies please contact an Information Point and you can check MyUWE at any time.

Reasonable adjustment to deadline

You may be eligible for a reasonable adjustment if you meet the below criteria – and you need ten working days beyond the original deadline to complete the work.

1. Read the criteria

You may be eligible for a reasonable adjustment if you meet the below criteria and you need ten working days beyond the original deadline to complete the work.

Please note: if you are applying for COVID-19 related reasons and you are not disabled, a primary carer or come under pregnancy and maternity, you will not be eligible for this process. Please apply for the five working day extension to coursework instead. 

Please note this will not give you extra time for exams. For exams, see above.

You will not be able to apply for a reasonable adjustment to deadline if you have already applied for a five working day extension for the same piece of work. 

Disabled students

For disabled students:

  • Where other illnesses or events impact you disproportionately, because of your disability.
  • Where your disability is fluctuating or episodic (eg mental health condition, health condition such as ME/Chronic Fatigue Syndrome, other fluctuating medical conditions, Autism spectrum conditions. This list is not exhaustive.)
  • Where your disability, mental health condition, medical condition or specific learning difficulty - such as dyslexia - has been diagnosed within the last six months.

Other students

For other students:

  • Where you are a primary carer of a disabled person.
  • Where you are pregnant or a parent with a baby under six months old.

2. Gather your evidence

In order to process your request for a reasonable adjustment to deadline we will need to see some medical/supporting evidence which provides us with information about your current needs and situation.

Medical evidence

We would usually ask for medical evidence to be a letter or report from a GP or other medical professional that you have seen recently. The medical evidence should include the following information:

  • your name and personal information (eg date of birth, address etc)
  • a date to show when it was written
  • confirmation of a diagnosis or information about your current situation.

If you are pregnant then please provide a copy of your MATB1 form or a copy of medical correspondence which confirms your expected delivery date.

We do not normally accept photocopies of prescriptions, letters from the UWE Bristol Wellbeing Service or photos of your injury.

Evidence of your caring responsibilities

We ask that you provide us with evidence of your caring responsibilities. This may include:

  • A letter from the Department for Work and Pensions confirming that the student is in receipt of carers allowance.
  • A letter from a medical/social care professional working with the person being cared for (eg mental health practitioner, social worker, consultant, GP). The letter needs to outline:
    • disabled adult/child’s diagnosis/needs.
    • type of caring support provided (emotional support, personal care, shopping etc).

if you require further advice regarding the best type of evidence to supply then please contact Information Point by calling +44 (0)117 32 85678.

3. Make sure you apply in time

Applications for reasonable adjustments to deadlines must be made at least two full working days before your assignment submission date, and not any earlier than ten working days prior to the deadline. If you are applying outside these time frames you must explain in your application why you have needed to do so. The following form will give the options of both five and ten working day extensions based on your circumstances. Once you have chosen your extension time frame this cannot be extended again.

Complete the form

Postgraduate researchers

If you are a postgraduate researcher (PhD, DPhil, MPhil) and you are looking for a reasonable adjustment to a deadline for one of your taught modules, please go ahead and submit the form. If you are looking to discuss a reasonable adjustment to a progress review or final assessment, please contact the Graduate School.

4. Wait for the outcome

We will notify you by email and we will be in touch with you if we have questions about your application.

5. If your request is granted

We will notify you by email. Where you have been granted a reasonable adjustment to a deadline, or a five working day extension, further adjustments to the deadline for the same piece of work will not be able to be considered. You may be able to apply to complete the work at a later date via the University’s missed assessments process. Please contact an Information Point for further guidance.

If you don't meet the reasonable adjustment criteria

There are other options if you do not meet the reasonable adjustment criteria but have experienced something significant that affects your ability to submit a piece of coursework. Please find out more about the options available to you.

Resits

Please note that during resit periods, you can apply for a reasonable adjustment to deadline adjustment for a maximum of five working days. The five working day extension process is not available during resit periods. 

If you apply outside of timeframes

If you are outside of these timeframes you need to explain why. A reason for applying earlier than 10 working days before the deadline could be to manage around a planned surgery or other event.

Adjustments to deadlines cannot be considered retrospectively, unless there is a compelling reason why you could not apply in advance of the coursework assessment deadline. You must explain why you have not been able to apply before two working days before the deadline in your application.

Reasonable adjustment for professional placements

This is for students on Health or Education programmes who need reasonable adjustments on their placement.

Access to Placement Plan

An Access to Placement Plan is a document that recommends adjustments, support and strategies for students on professional practice placements. It is put together following a meeting between a Disability Adviser and student, and occasionally attended by a programme and/or a placement or Trust representative.

Your tutor will need to complete an Access to Placement Plan request, and the Disability Service will be in touch if a meeting is needed.

Please note that we do not carry out Access to Placement Plan meetings for students with Specific Learning Difficulties. Instead, please refer to the placement guidance (PDF) which provides guidance to support discussion between the placement and the student in identifying reasonable adjustments and strategies.

Appropriate evidence and adjustments timeline

You can submit your evidence at any time. In order to provide you with support and adjustments to your studies, you will need to submit appropriate evidence for your impairment or medical condition to disability@uwe.ac.uk. Appropriate medical evidence required is outlined below.

Overview

Evidence

A GP or consultant letter is appropriate evidence. How recent your evidence needs to be will depend on the impairment or medical condition. Please send any evidence you have to disability@uwe.ac.uk and we will advise.

Your evidence should contain:

  • confirmation that you have a physical impairment or mental health condition that has a substantial and long-term negative effect on your ability to carry out normal daily activities
  • the length of time the condition or impairment has been present and whether it is likely to last for a long time
  • effects on study that are observed or predicted at this time eg any mobility issues, sleep disturbance resulting in fatigue, concentration problems, lack of motivation, difficulties with taking notes etc.

Covering the cost

All applicants and students are required to meet the costs of any reports or letters.