Registration
Information on registration for new, returning and international students.
Whether you’re a new or returning student, you will need to complete student registration at the start of each academic year. You will receive an email from the University inviting you to register online. You must register with the University so that you can:
- confirm your details
- agree to UWE Bristol's Terms and Conditions
- arrange to pay your fees
- access the on-line learning platforms
- receive your student loan (if applicable)
- collect your student ID card upon arrival.
How to register
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Step 1
As an applicant, you were able to access the Welcome Portal. Now that you are a UWE Bristol student, you have access to different systems. Your welcome ID number becomes your UWE Bristol student number. You will have a new user ID and password to access these systems.
Once you have satisfied all admissions requirements, we'll send you your UWE email address and username to the email address that we've been using to communicate with you. Please check your junk email folder in the email address you used for this, and please contact userIDletter@uwe.ac.uk if you experience further issues. This can take at least five working days to arrive.
When you receive your username, follow the instructions that come with it to generate your initial password. This will be a temporary password and you will need to change it once you have completed the registration process.
Please follow the instructions that come with your temporary password to continue activating your account and complete the registration process in myUWE (as described below in step 2).
Once you are registered, we’ll send all future communications to your UWE email address (you can find it through myUWE, the student portal). Make sure that you check it regularly.
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Step 2
Once your account has been activated, you’ll be able to register online through the 'Registration' tab in myUWE.
Guidance on how to register online and confirm your personal details is available in myUWE.
Registration will involve confirming personal details and agreeing to the UWE Bristol Terms and Conditions.
Registration: step by step
A step by step guide detailing how to register for your course via myUWE (login required), along with the different payment options available.
Registration help
If you need help with registration, you can access help in the way that suits you:
- watch the registration video – which will walk you through registration
- take a look at the registration guidance
- fill in a registration query form or fees query form
- visit us in person at the Welcome Hub.
Get support from our Welcome Hub
The 2022 Welcome Hub is now closed. Information regarding opening times for January 2023 will be published in due course.
The main Welcome Hub at Frenchay Campus is a place where you can:
- resolve registration issues
- access Biometric Residence Permit (BRP), visa and passport scanning hub
- collect your ID card.
Our friendly advisers will be able to help if you are experiencing any registration issues such as:
- registering online
- incorrect course details
- missing modules
- paying fees
- unable to see the registration tab
- missing user ID
- updating your address.
You don’t need an appointment to collect your ID card or speak to an adviser about registration issues. However, the BRP cards must be collected by appointment only. You will be contacted via email when your BRP is ready to collect.
Registration support and ID collection is also available at Glenside and City Campus.
Welcome Hub locations and Student ID collection
The 2022 Welcome Hub is now closed and will reopen for January 2023 registration. Please collect your ID card from the campus where you study.
Frenchay Campus
ID card collection will be from the main Info Point in D block.
Please allow at least two working days after uploading your photo before going to collect your ID card.
Glenside Campus
ID cards can be collected from Glenside Reception.
Please allow at least two working days after uploading your photo before going to collect your ID card.
City Campus
You can collect your ID card from the Information Point at Bower Ashton Campus.
Please allow at least two working days after uploading your photo before going to collect your ID card.
Issues preventing registration
Please take a look at some of the potential issues that might prevent you from registering.
Disclosure and Barring Service (DBS)
Please contact Admissions about setting up DBS checks.
Fees
The registration self-help form (InfoHub login required) can be used for enquiries relating to fee payment, including issues such as:
- if you're getting the message that your fees cannot be calculated, you can stop at this point. You should then be fully registered but will require fee payment to be set up, you can do this by completing the Fees self-help form 2022/23 on InfoHub. If you stop at this point, you will still be allowed to access the UWE systems.
- if you believe that your fees are incorrect on myUWE when you try to register.
Mode of attendance noted as sandwich course
If your course is showing you as on a sandwich course, this is because the course is normally designated as a sandwich degree and all students are registered as sandwich until they decide not to take a placement in their third year and transfer at that point to the full-time route of the course.
If you’re going on or returning from a sandwich placement, the ‘Registration’ tab in myUWE will be available to you before the start of term, depending on whether you’re awaiting the results of any re-assessments. It’s crucial that you register for your sandwich placement year and make arrangements to pay any fees so you can get student finance funding. Failure to register will also affect your access to UWE Bristol systems.
Unable to access login details
Check your junk email folder box in the email address you used for your university application or contact userIDletter@uwe.ac.uk or call +44 (0)117 32 85678.
Information for new students
Student ID Cards
UWE Bristol student ID cards act as proof of your student status and entitle you to access and use campus facilities, such as our libraries. You should always keep your card with you while you are on a UWE Bristol campus. Please read the whole section to avoid missing any important information.
Before you collect your ID card
When you register online via myUWE, make sure you upload a photo for your ID card. Your passport-style photograph should be uploaded under the ‘My Details’ tab.
Please note: we can only print your ID card if you have added your photo to your myUWE profile. To make sure your card can be printed, upload your photo at least 48 hours before collection.
Collecting your ID card
Please collect your ID card from the campus where you study. You will need photo identification to collect your UWE Bristol ID card – for example, your passport, national identity card, driving licence, BRP or other photo ID card.
Get support from our Welcome Hubs
If you need assistance with registering on myUWE you can access support via our Welcome Hubs. Please see our Registration help section above for details.
Finding your way around UWE Bristol campuses
Please see our campus maps to help you find your way around.
Fees and funding
If you’re a student who is eligible to receive student finance, we recommend you apply online and have an approved application before you start your course. This helps to ensure you know what tuition fee loan and living cost funding you will receive, and also ensures you receive funding shortly after the academic year starts.
When you register online in myUWE, we confirm your registration to Student Finance if you have an approved application. This then releases living cost funds to you three to five working days later as per the payment schedule that Student Finance would have issued.
If eligible, your loan will be in two parts (tuition fee loan and living cost support (maintenance loan and grants)). Maintenance loans for first year students are not released on the first day at University, so make sure you have available funds to tide you over until your first loan payment comes through.
If you’re a carer, care leaver, estranged from your parents, a refugee or asylum seeker, financial support is available from UWE Cares.
If you have a question about your funding, please contact the Student Money Service or visit our fees and funding pages.
Paying your fees
Please see the paying your fees pages for more detail on how to pay your fees. You can see different ways of paying along with guidance and advice. Please do not bring cash to pay as this will not be accepted. If you cannot complete the direct debit details because you are unable to open a UK bank account, please contact cash.office@uwe.ac.uk.
Students at partner institutions
Your registration arrangements will be made by the partner institution you’re studying with. UK and international partner students should still also register with UWE Bristol.
Not taking up your place at UWE Bristol?
If your plans have changed and you’re not intending to take up your place this year, please let us know by completing this online form before the first day of your course. If we receive your notification after the start of term, you may be liable to pay a proportion of the annual tuition fees (see the UWE Bristol Tuition Fee Policy).
Information for returning students
You will be contacted about registering for the new academic year. Once you've completed your online registration we will submit the registration confirmation to Student Finance and this will release the maintenance funding at the beginning of term.
Please note: this will only release the funding providing your application is approved and the student declaration has been returned.
Get support from our Welcome Hubs
If you need assistance with registering on myUWE you can access support via our Welcome Hubs – please see our Registration help section above for details.
Student ID card
If your existing card is lost, stolen, or broken you can order a replacement card. See Student ID cards for more information.
Returning to study after time out
If you are returning to study after a period of ‘time-out’ and you have already informed the University of your intention to return, your registration tab will appear automatically in due course. Please keep checking for the tab in myUWE and then continue with registration.
If you’ve notified us of a course transfer during your ‘suspension’, this will be reflected in your re-registration.
Unable to see the registration tab?
If you are returning to study after a period of ‘time-out’ and you have already informed the University of your intention to return, your registration tab will appear automatically in due course. Please keep checking for the tab in myUWE and then continue with registration.
If you have had re-sits please note that you will not be able to register until mid-September (week commencing 12 September). We are working extremely hard to get your results through exam boards and published to enable you to register.
Forgotten your username and/or password?
Use our online guidance to re-familiarise yourself with what your UWE Bristol username looks like.
If you've forgotten your password during the break, you'll need to reset your password.
Fees and funding
If you’re a home or EU student who is eligible to receive student finance, you’ll need to apply online before the start of your course to ensure you receive funding by the start of term.
You will be contacted about registering for the new academic year. When you register online in myUWE, we confirm your registration to Student Finance, and this releases the funds to you within three to five working days after the payment date on your loan schedule, providing you register prior to the course start date.
If eligible, your loan will be in two parts (tuition fee loan and maintenance loan). Maintenance loans for first year students are not released on the first day at University, so make sure you have available funds to tide you over until your first loan payment comes through.
If you’re a carer, care leaver, estranged from your parents, a refugee or asylum seeker, financial support is available from UWE Cares.
If you have a question about your funding, please contact the Student Money Service or visit our fees and funding pages.
Information for international students
Passport and visa checking
Home Office regulations require all international students to attend a passport and visa checking event in person at the start of each academic year, as well as completing online registration.
Your registration will be confirmed once your fee payment arrangements have been completed.
Bank letters
You can see useful information on UK bank accounts on the banking and finance page, including how to download a letter from MyUWE on the banking and finance page.
Sponsorship authorisation forms
Please email sponsorship forms, purchase orders or financial guarantee letters for payment of fees to sponsor.authorisation@uwe.ac.uk.
Student ID Cards
UWE Bristol student ID cards act as proof of your student status and entitle you to access and use campus facilities, such as our libraries. You should always keep your card with you while you are on a UWE Bristol campus. Please read the whole section to avoid missing any important information.
Before you collect your ID card
When you register online via myUWE, make sure you upload a photo for your ID card. Your passport-style photograph should be uploaded under the ‘My Details’ tab.
Please note: we can only print your ID card if you have added your photo to your myUWE profile. To make sure your card can be printed, upload your photo at least 48 hours before collection.
Collecting your ID card
Please collect your ID card from the campus where you study. You will need photo identification to collect your UWE Bristol ID card – for example, your passport, national identity card, driving licence, BRP or other photo ID card.
Get support from our Welcome Hubs
If you need assistance with registering on myUWE you can access support via our Welcome Hubs. Please see our Registration help section above for details.
Finding your way around UWE Bristol campuses
Please see our campus maps to help you find your way around.
Paying your fees
Please see the paying your fees pages for more detail on how to pay your fees. You can see different ways of paying along with guidance and advice. Please do not bring cash to pay as it is not secure and you are at risk. If you cannot complete the direct debit details because you are unable to open a UK bank account, please contact cash.office@uwe.ac.uk.
Students at partner institutions
Your registration arrangements will be made by the partner institution you’re studying with.
Not taking up your place at UWE Bristol?
If your plans have changed and you’re not intending to take up your place this year, please let us know by completing this online form before the first day of your course. If we receive your notification after the start of term, you may be liable to pay a proportion of the annual tuition fees (see the UWE Bristol Tuition Fee Policy).
Additional information
Please take a look at the below sections for further guidance.
Change of circumstance
Change of circumstance
If you feel you don’t want to continue with your course, please contact a campus Information Point for advice as soon as you can. There may be alternative options available to you that will help you finish your course. Find out more about how to suspend, transfer or withdraw from your studies.
If you decide that you don’t wish to continue with your studies, you must notify us in writing before the first day of term.
If we receive your written notification after the start of term, you’ll be liable to pay a proportion of the annual tuition fees (see the UWE Bristol Tuition Fee policy)
Name changes
You will be registered under your given first name(s) and family name. Not all name changes will be allowed.
In the UK, the name will always be given name(s) first followed by the family name eg:
Given name: John
Middle name: Henry
Family name: Doe
Registered name: John Henry Doe.
Your UWE Bristol student ID card will only show two names (given name followed by family name).
Placements
Recent placement agreements will take a few days to action and show in myUWE.
Registering on two programmes
If you are currently registered on a course with us (for example, pre-sessional English), you will only be able to register on your next course once it’s been confirmed that you’ve completed the original one.
Transferring courses
Take a look at our information about changing courses. We suggest speaking to a Student Support Adviser to talk through your options.
Once approved, transfer requests are updated regularly so please check again in a couple of days.
Fee information
If you have questions around fees and Student Finance, please take a look at our fees information.
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