Postgraduate research supervisors
Information and advice for postgraduate research supervisors on recruiting and supervising postgraduate research (PGR) students.
Why be a supervisor?
Watch our short animation featuring the unsung heroes of doctoral study, the supervisors. Hear voices of experience talking about the satisfying aspects of overseeing doctoral students through their research.
10 reasons to be a doctoral supervisor
Recruiting postgraduate research students
PGR student enquiries
If you receive a direct enquiry from a potential PGR student, please ask the student to email the Graduate School at firstname.lastname@example.org. We will ensure that the candidate receives the correct application documents and we can answer any questions regarding the application process.
All PGR applicants are required to complete an application form and submit it with supporting documents to the Graduate School. We will forward complete applications to the Faculty PGR Director for quality consideration. Other Faculty colleagues may also be asked to provide specialist review. If the applicant is a strong candidate and the University can support the proposed research project, we will invite the applicant for interview.
A member of the Faculty Research Degrees Committee (FRDC) will chair the interview panel. The potential Director of Studies will normally be on the panel, as will others with particular relevance to the project eg potential supervisor, external advisor or collaborator. Graduate School staff will help arrange the interview.
If an applicant is successful at interview, we will send them a formal offer letter, together with Terms and Conditions of their offer, naming a prospective Director of Studies and specifying a start date.
Supervising PGR students
The supervisory team is responsible for providing academic support and guidance to the PGR student in planning and implementing the research programme. The division of responsibilities between the members of the supervisory team should be agreed and clear to all from the outset, although the balance may change as the research progresses.
The Academic Regulations and Procedures govern the conduct of research degrees. Please check the Academic Regulations and Procedures regularly as these are updated annually. Please also refer to part eight of the Graduate School Handbook, which refers to supervisory teams and the supervision process.
PGR student milestones
At each milestone of a student's PGR journey (project registration, progression, progress review) or if there is a change to a student's registration, the supervisor will need to complete the relevant research degree form, and submit it to the Graduate School for consideration by the FRDC. These milestones support the University in regularly monitoring progress so that doctoral projects are completed successfully in good time.
The Director of Studies is responsible for identifying the examiners for the progression examination, completing the RD2a (Doc) form and submitting it to the Graduate School. The RD2a will then be considered by the appropriate FRDC. A Director of Studies cannot be one of the examiners for the Progression Exam.
The Director of Studies is required to submit the EX1 (DOC) form to the FRDC three months prior to the proposed viva, to ensure that all members of the examination team have sufficient time to read the thesis and report on it.
Three months allows time for:
- the proposed exam arrangements to be approved by the Research Degrees Award Board
- the student to submit their thesis
- the appropriate paperwork to be compiled and distributed along with the thesis to examiners
- examiners to read the thesis (up to six weeks allocated).
Please note: The EX1 form needs to be approved prior to the student submitting their soft bound thesis.
To identify an Independent Chair for the final examination, the Director of Studies should email email@example.com, who will then provide the names of three Independent Chairs. This process allows the Director of Studies a choice of Independent Chairs while also ensuring that Independent Chairs do no more than four vivas per year.
'Right to work' evidence for external examiners
The Immigration, Asylum and Nationality Act 2006 strengthened the requirement for employers to check documents to establish a person's eligibility to work in the UK. As a result, the University has a legal responsibility to check that all employees are entitled to work in the UK. Because external examiners receive payment through UWE Bristol payroll, they are in effect ‘employed’ by the University for this purpose and are, therefore, required to provide the necessary documentation.
Workload bundles (WLB) for PGR student supervision
The supervisory team receives 30 bundles per year across the whole team for a full-time student (20 for part-time). The default distribution for a full-time student is 20 for the Director of Studies and ten for the second supervisor(s). However, if you wish to change the distribution, it can be adjusted through the usual WLM processes.
The 2019/20 Partnership PhDs scheme was successful so we are going to open a revamped scheme in the Spring for entry beginning next academic year (Oct 2021 onwards).
Details of the new scheme will be available in the new year and applications will be assessed in Spring. In the meantime, please do keep liaising with partners about PhDs using the precepts of the 19/20 scheme.