UWE Bristol Undergraduate Internship Scheme 2021
About the scheme
Small and medium-sized enterprises (SME), start-ups and charities can employ one of our students with part-funding provided to boost your business, help aid economic recovery and provide students with essential work experience.
Each intern will be paid £2,812. The scheme provides funding of £2,000 for each eight-week (296 hour) remote-working internship, which will bring vital, up to date and relevant skills into your organisation while giving you the opportunity to talent spot future leaders. The salary provided has been informed by guidance from the Living Wage Foundation in respect to national living costs and appropriate pay.
All eligible organisations can advertise remote-working internship opportunities on CareerHub (login required) which all our student have access to. The internship must remain as a remote working opportunity even if the Government advice changes as lockdown eases.
How the scheme works
Overview and eligibility
SMEs*, start-ups and charities are eligible for the scheme. To take part, advertise your internship opportunity to students on CareerHub (login required), then recruit using your current company remote recruitment methods. To confirm funding for your internship, you must follow our step-by-step process below.
Internships must be carried out remotely and be project-based to add value to the student's CV, incorporating an element of training or mentoring.
*SMEs with 250 employees or less with an annual turnover of less than 50 million.
- Open to UK and EU domicile students.
- Students must be in year one, two, placement, or their final year graduating in 2021.
- Masters', postgraduate and PhD students are not eligible.
- Students completing UWE Bristol-accredited Foundation degrees in partner Further Education colleges will be eligible providing there is evidence that they are continuing their studies with UWE Bristol in September 2021.
- You can nominate an eligible undergraduate who has contacted you speculatively.
- If you are a private sector organisation, the intern must not have previously worked for you in any paid or unpaid capacity.
- If you are a third-sector organisation, interns that have previously volunteered with you are able to participate in the scheme.
Scheme criteria and funding arrangements
Payment and working hours
- The subsidy to businesses is £2,000.00 (VAT exempt) per intern. Funding is limited and allocated on a first-come, first-served basis. The total cost to you is £812.00.
- You need to be able to pay your intern £351.50 a week via PAYE before you receive the subsidy from UWE Bristol.
- Internships will be for a total of 296 hours which equates to eight weeks if full time, or can be worked over 16 weeks or less part time. You can choose to employ the intern for longer if you wish, but this will be at your own expense.
- Your intern’s working week must remain at a maximum of 37 hours as denoted in the internship agreement. If they are working more than 37 hours per week, their salary must be adjusted accordingly.
- All internships must be completed by the end of September 2021.
- The intern must be employed by the business, not self-employed.
- If you are related to your intern, you must disclose it on the registration form.
- Each organisation may only recruit one intern to participate in the scheme. If you have a further opportunity that you’d like to advertise, please email the UWE Bristol Internships Team directly at email@example.com.
- The scheme is limited to one intern per organisation/associated company.
- For further help in creating a suitable opportunity, recruitment and managing a remote internship, view our employer resource document (PDF).
- At the beginning of the internship, we will send you the PO number for you to claim the subsidy providing we have received all finance information in advance.
- Use the PO number to invoice us for the subsidy. The payment terms are a minimum of 30 days from the date of invoice.
- We will not process invoices until we have received all the documentation.
- Failure to notify us of your internship starting, late return of your internship agreement and/or relevant financial documentation will delay the payment of your salary subsidy – and may result in the subsidy not being allocated or paid for your intern.
- If, for any reason, the internship ends prematurely, we will require the subsidy to be reimbursed (as a proportion relating to the time actually worked). You must inform the UWE Bristol Internships team immediately of any such developments. We expect you and your intern to try to come to a resolution, however, we are here to assist you with any grievances should they arise.
What steps do I need to take?
Step 1: Create and advertise your UWE Bristol Undergraduate Internship
- select the 'add vacancy' option on the left hand menu
- ensure that you include 'UWE Undergraduate Internship 2021' in the job title
- choose the 'UWE Internship Schemes' under the 'Vacancy type' before submitting the internship.
Your vacancy will be advertised to UWE Bristol undergraduates who will apply to you directly. You can then remotely interview and select your intern according to your company’s standard recruitment procedures.
If you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity. This will not be advertised to our students and is for our records only.
- Advertising your vacancy on CareerHub does not guarantee that the vacancy will be filled.
- Registration on CareerHub and advertising a position does not guarantee funding.
Step 2: Recruiting your intern
Before you interview your intern, we recommend that you email the UWE Bristol Internships Team at firstname.lastname@example.org with the students’ name and student number to check their eligibility for the scheme and confirm that funding is still available.
You will need to remotely interview and select your intern according to your company’s standard recruitment procedures.
- All internships must be confirmed with UWE Bristol by 9 July 2021.
- All interns need to commence their employment on or before 26 July 2021.
- Funding is limited and will be allocated on a first-come, first-served basis provided you meet the scheme requirements.
- The scheme will close earlier if all funding is allocated.
Step 3: Internship registration - confirm organisation and intern
Once you have chosen an intern, please complete the Internship registration form (login required). We will check the eligibility of the intern and organisation. If all criteria are met, we will email to confirm your funding has been allocated.
To receive the subsidy, you must be set up as a UWE Bristol Supplier and we will check this when we receive your registration form. If you’re not, we will send you the new supplier form that you must complete and return with required evidence. Evidence includes utility bills and bank statements with matching organisation name and addresses, and correct bank sort code and account number.
Step 4: Complete and return the provided UWE Bristol internship agreement
When we have confirmed eligibility to you, we will email you your internship agreement.
Each agreement must be completed and electronically signed by you, your intern and UWE Bristol before the intern starts their internship.
The internship agreement may be used as a contract of employment. However, we recommend you issue a separate contract of employment to your intern, which incorporates any organisational terms that may not be included in our internship agreement.
Step 5: Submit your invoice
On receipt of your completed internship agreement and relevant finance information, you will receive a purchase order (PO) number for you to include on your invoice to us.
If any documentation has not been returned to us, your subsidy will not be paid.
Step 6: Complete your feedback form
We will send you a feedback form part way through the internship. We’d love to hear from you about the successes of the internship and any developmental points. You may be contacted to provide a case study.
Frequently asked questions
What work is suitable for a remote internship?
The internship needs to give the undergraduate a meaningful opportunity to build skills, knowledge and confidence whilst aiding recovery of your organisation during the pandemic.
We expect interns to work remotely unless the organisation is an essential business. Interns are not allowed to work from their employer's home.
The opportunity should be designed to enable the intern to effectively and efficiently work remotely whilst following the latest UK Government COVID-19 advice.
Our employer resources document (PDF) contains guidance and links for creation and implementation of a remote-working internship.
What ongoing support can the University offer?
We have a dedicated Internships Team on hand who will:
- provide help and support for you and your intern for the duration of the internship
- be available to answer questions and queries made by interns or organisations before, during and after the internship via email.
Whilst we are always available to offer support to our undergraduates, the mentor role provided by the organisation is extremely valuable.
Does the intern accrue paid holiday during the internship?
Yes, the intern will accumulate paid holiday at a pro rata equivalent of 0.5 days per week which are inclusive of bank holidays.
For example, a full-time eight-week internship will comprise of 40 days, 36 days are paid working days and four days are paid absence for holiday or bank holidays only.
The number of days of paid holiday entitlement will be reduced if the internship terminates early.