UWE Bristol Undergraduate Internship Schemes 2022–2023

About the schemes

Our internship schemes are open to small and medium-sized enterprises (SME’s), start-ups and charities. We offer a 50% subsidy to employ one of our talented students that can help boost your business with up-to-date industry knowledge and provide our students with fulfilling and essential work experience.

As well as offering our established 8-week summer internship scheme, for the 2022–2023 academic year we are pleased to offer a part-time, term-time internship scheme.

Part-time, term-time internships

The part-time, term-time internship scheme is now open.

We recognise the importance of part-time work for students that can provide a steady wage during studies. A longer-term internship is also useful for employers to develop a longer-term project.

This part-funded scheme would suit project work where you have weekly meetings and check-ins with the student and the work can be offered flexibly and remotely so students are able to complete work on the weekends or when it suits them. You can discuss the student’s timetable and other commitments and create a working agreement between you.  The internship should contain elements of mentoring and training.

Information and eligibility

Organisation

  • Open to SME’s, charities and start-ups.
  • For private sector organisations, the intern must not have worked with you before in any capacity (paid or underpaid).
  • For third-sector organisations, previous volunteers are eligible to participate.

Student

  • Open to UK and International undergraduate students.
  • Undergraduate is year one, two, placement or final year graduating in 2023.
  • UK Domicile students – Masters’, postgraduate and PhD students are not eligible.
  • International students – Masters’, postgraduate and PhD students are eligible.
  • Students completing UWE Bristol-accredited Foundation degrees in partner Further Education colleges are eligible providing there is evidence that they are continuing their studies with UWE Bristol in September 2023.
  • Nominated interns that have contacted your speculatively are eligible.

Payment and wages

  • Length – 296 hours in total. Students may work up to 12 hours per week over a total of 24 weeks.
  • Intern wages – £10.90 per hour totalling £3226.40 for the duration of the internship. The student must be paid via PAYE.
  • Subsidy – UWE Bristol will provide 50% of the funding totalling £1613.20. This will be paid to you when the internship finishes. 
  • All internships should be finished by September 2023.
  • Funding is allocated on a first come, first served basis.
  • The salary provided has been informed by guidance from the Living Wage Foundation in respect to national living costs and appropriate pay.

Summer 2023 internships

Our established 8-week summer internship scheme returns, opening March 2023.

UWE Bristol will provide 50% of the funding for you to employ one of our talent students for 8 weeks over the summer. The internship will bring vital, up to date and relevant skills to your organisation while giving you the opportunity to spot future leaders.

The internship can be project work, an opportunity to develop a new initiative or improve a process. It can be in-person/on-site, remote or a mixture of both and you should provide all required equipment. The internship should contain elements of mentoring and training.

Information and eligibility

Organisation

  • Open to SME’s, charities and start-ups.
  • For private sector organisations, the intern must not have worked with you before in any capacity (paid or underpaid).
  • For third-sector organisations, previous volunteers are eligible to participate.

Student

  • Open to UK domicile undergraduate students (undergraduate is year one, two, placement or final year graduating in 2023).
  • Masters’, postgraduate and PhD students are not eligible.
  • Students completing UWE Bristol-accredited Foundation degrees in partner Further Education colleges are eligible providing there is evidence that they are continuing their studies with UWE Bristol in September 2023.
  • Nominated interns that have contacted your speculatively are eligible.

Payment and wages

  • Length – 296 hours in total. Students may work up to 37 hours per week over a total of 8 weeks, this can also be worked part-time over 16 weeks. You can employ your intern for longer if you wish, but this will be at your own expense.
  • Intern wages – £10.90 per hour totalling £3226.40 for the duration of the internship. The student must be paid via PAYE.
  • Subsidy – UWE Bristol will provide 50% of the funding totalling £1613.20. This will be paid to you when the internship finishes. 
  • Your intern’s working week must remain at a maximum of 37 hours as denoted in the internship agreement. If they are working more than 37 hours per week, their salary must be adjusted accordingly.
  • All internships must be completed by the end of September 2023.
  • Funding is allocated on a first come, first served basis.
  • The salary provided has been informed by guidance from the Living Wage Foundation in respect to national living costs and appropriate pay.

Recruitment and funding arrangements (all schemes)

Recruitment

  • The intern must be employed by the business, not self-employed.
  • If you are related to your intern, you must disclose it on the registration form.
  • The scheme is limited to one intern per organisation/associated company. If you have a further opportunity that you’d like to advertise, please email the UWE Bristol Internships Team directly at uweinternships@uwe.ac.uk.

Funding arrangements

  • The PO number to claim the subsidy will be sent to you towards the end of the internship providing we have received all finance information in advance.
  • Use the PO number to invoice us for the subsidy. The payment terms are a minimum of 30 days from the date of invoice.
  • We will not process invoices until we have received all the documentation.
  • Failure to notify us of your internship starting, late return of your internship agreement and/or relevant financial documentation will delay the payment of your salary subsidy – and may result in the subsidy not being allocated or paid for your intern.
  • If, for any reason the internship ends prematurely, you must inform the UWE Bristol Internships team immediately. Your intern must be paid any outstanding wages which includes payment for any accrued annual leave not taken.
  • The subsidy you can claim will be proportionate to the hours worked and any accrued annual leave. We expect you and your intern to come to a resolution in regards to ending the internship however, we are here to assist you with any grievances should they arise.

What steps do I need to take?

Step 1: Create and advertise your Internship

You can advertise your internship opportunity to students through CareerHub. If you would like to submit a vacancy, please log in or register for CareerHub, then:

  1. select the 'add vacancy' option on the left-hand menu
  2. ensure that you include 'UWE Undergraduate Internship PT 20222023' for the part-time scheme or ‘UWE Undergraduate Internship 2023’ for the Summer scheme
  3. choose the 'UWE Internship Schemes' under the 'Vacancy type' before submitting the internship.

Your vacancy will be advertised to UWE Bristol undergraduates who will apply to you directly. You can then remotely interview and select your intern according to your company’s standard recruitment procedures.

If you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity. This will not be advertised to our students and is for our records only.

Key information

  • Advertising your vacancy on CareerHub does not guarantee that the vacancy will be filled.
  • Registration on CareerHub and advertising a position does not guarantee funding.

Step 2: Recruiting your intern

Before you interview your intern, we recommend that you email the UWE Bristol Internships Team at uweinternships@uwe.ac.uk with their name and student number to check their eligibility for the scheme and confirm that funding is still available.

You will need to interview and select your intern according to your company’s standard recruitment procedures.

Funding is limited and will be allocated on a first-come, first-served basis provided you meet the scheme requirements. The scheme will close earlier if all funding is allocated.

Key information

Part-time, term-time scheme:

  • All internships must be confirmed to UWE Bristol by Monday 17 April 2023.
  • All interns need to commence their employment on or before Monday 24 April 2023.
  • Funding is limited and will be allocated on a first-come, first-served basis provided you meet the scheme requirements.
  • The scheme will close earlier if all funding is allocated.

Summer 2023 scheme:

  • All internships must be confirmed to UWE Bristol by 7 July 2023.
  • All interns need to commence their employment on or before 24 July 2023.
 

Step 3: Internship registration - confirm organisation and intern

Once you have chosen an intern, please complete the Internship registration form (login required). We will check the eligibility of the intern and organisation. If all criteria is met, we will email to confirm your funding has been allocated. 

To receive the subsidy, you must be set up as a UWE Bristol Supplier and we will check this when we receive your registration form. If you’re not, we will send you the new supplier form that you must complete and return.

Step 4: Complete and return the provided UWE Bristol internship agreement

After eligibility is confirmed, we will email you your internship agreement.

Each agreement must be completed and electronically signed by you, your intern and UWE Bristol before the intern starts their internship.

The internship agreement is not a contract of employment. However it may be used as a basis for your contract of employment. We recommend you issue a separate contract of employment to your intern, which incorporates any organisational terms that may not be included in our internship agreement.

Step 5: Submit your invoice

Your purchase order number will be sent to you towards the end of the internship for you to include on your invoice to us, providing we have received all of the required paperwork (the internship agreement and any requested financial information).

If any documentation has not been returned to us, your subsidy will not be paid.

Step 6: Complete your feedback form

We will send you a feedback form part way through the internship. We’d love to hear from you about the successes of the internship and any developmental points. You may be contacted to provide a case study.

Frequently asked questions

What ongoing support can the University offer?

We have a dedicated Internships Team on hand who will:

  • provide a seamless and easy process to set up your internship
  • provide help and support for you and your intern for the duration of the internship
  • be available to answer questions and queries made by interns or organisations before, during and after the internship via email.

Whilst we are always available to offer support to our undergraduates, the mentor role provided by the organisation is extremely valuable.

Does the intern accrue paid holiday during the internship?

Yes, the intern will accumulate paid holiday at a pro rata equivalent 32.5 hours per 296 hour internship which are inclusive of bank holidays.

For example, a full-time eight-week internship is 296 hours; 263.5 are paid working hours and 32.5 hours paid absence for holiday or bank holidays only.

The number of days of paid holiday entitlement will be reduced if the internship terminates early.

Contact our Internships Team

If you have any further questions, please email uweinternships@uwe.ac.uk.

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