School of Education and Childhood communications privacy notice

We process your personal data to facilitate communication and collaboration regarding courses offered by the School of Education and Childhood at the University of the West of England (UWE Bristol). Data will be used for making contact and sharing information about our programmes, upcoming events, and relevant updates through professional messaging channels and social media platforms.

Personal data may be used to request meetings to initiate contacts and establish partnerships beneficial to both parties.

As a data controller we are committed to protecting the privacy and security of your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (or any successor legislation) and any other legislation directly relating to privacy laws that apply (together “the Data Protection Legislation”). General information on Data Protection law is available from the Information Commissioner’s Office (ICO).

We will only process your personal data when the law allows us to. In addition, we will always comply with UWE Bristol’s policies and procedures in processing your personal data. Our lawful basis for using your personal data for contacting you is Legitimate Interests.

You can find out more information about lawful bases on the ICO website.

We will always tell you about the information we wish to collect from you and how we will use it. We will not use your personal data for automated decision making about you or for profiling purposes.

Data is obtained from publicly available websites or from subscriptions and licences obtained from professional organisations. Data will also be obtained directly from individuals when they provide their details during interactions with our representatives, or when they voluntarily submit their information via our website, email communications, or social media platforms.

This data may take the form of:

• Contact names and job titles
• Organisation name
• Emails
• Organisation telephone numbers
• Business address’

We will share your personal data within the organisation of UWE Bristol to establish contacts and partnerships.

We take a robust approach to protecting your information with secure electronic and physical storage areas for data with controlled access. Access to your personal data is strictly controlled on a need-to-know basis and data is stored and transmitted securely using methods such as encryption and access controls for physical records where appropriate.

Alongside these technical measures there are comprehensive and effective policies and processes in place to ensure that those who process your personal information are aware of their obligations and responsibilities for the data they have access to.

By default, people are only granted access to the information they require to perform their duties. Mandatory data protection and information security training is provided to staff and expert advice available if needed.

We will only retain your personal data for as long as we need it to carry out the purposes in this notice.

Please see our University Records Management Policy and Records Retention Schedules for more detailed information. These are available by contacting our Data Protection Office at dataprotection@uwe.ac.uk.

Under the Data Protection legislation, you have the following qualified rights:

1. The right to access your personal data held by or on behalf of the University
2. The right to rectification if the information is inaccurate or incomplete
3. The right to restrict processing and/or erasure of your personal data
4. The right to data portability
5. The right to object to processing
6. The right to object to automated decision making and profiling
7. The right to complain to the Information Commissioner’s Office (ICO).

To protect your privacy and the privacy of others, we will verify your identity before giving effect to your rights. To exercise any of your rights please contact the Data Protection Officer.

When we contact you about our courses or partnership opportunities you do have a right to opt out from receiving these communications. If you wish to exercise this right, please contact CHSSAdmin@uwe.ac.uk and we will remove you from our records.