Supplier payments

Accounts Payable

Accounts Payable is responsible for making payments to suppliers and the payment of expenses to external visitors to the University.

Important: Please ensure that you have an official University purchase order number before you provide goods or services to the University. You must quote the purchase order on the invoice in order to be paid. Invoices without valid order numbers will cause significant delays in payment or may have been from an unauthorised source (including from external to the University).

Alternatively, invoices can be posted to: Accounts Payable, Finance Department, University of the West of England (UWE Bristol), Frenchay Campus, Coldharbour Lane, Bristol BS16 1QY. Emailing of invoices and statements is preferred.

The Accounts Payable Team will respond to your queries within 48 hours.

Please note:

• We are currently unable to offer e-invoicing
• Supply chain finance is not available to suppliers
• UWE Bristol does not deduct sums from payments as a charge for remaining on a suppliers list
• UWE Bristol is not a member of a payment code.

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Payment terms

The University's standard payment terms are 30 days from date of a correctly rendered invoice.

Invoices are paid weekly via BACS.

Visitors expenses

If you wish to claim expenses you must complete a Visitors Expenses Claim form (XLS). The claimant is responsible for completing the form. An authorised signature must be obtained from the relevant Faculty/Department before submitting the form to Accounts Payable. Please be aware that pages 1 and 2 are on separate worksheets.

Please ensure all information, including receipts, is provided to prevent your claim being returned.

Expense allowances are in line with the University's staff allowances for subsistence and mileage (PDF). Visitor's expenses are paid weekly via BACS.