Supplier payments

Accounts Payable

Accounts Payable is responsible for making payments to suppliers and the payment of expenses to external visitors to the University.

Important: Please ensure that you have an official University purchase order number before you provide goods or services to the University. You must quote the purchase order on the invoice in order to be paid. Invoices without valid order numbers will cause significant delays in payment or may have been from an unauthorised source (including from external to the University).

Invoices and statements

Please email invoices/statements in PDF format, quoting the correct Purchase Order number where required.

Payment queries

Please contact us by email for all payment queries.

Alternatively, invoices can be posted to: Accounts Payable, Finance Department, University of the West of England (UWE Bristol), Frenchay Campus, Coldharbour Lane, Bristol BS16 1QY. Emailing of invoices and statements is preferred.

The Accounts Payable Team will respond to your queries within 48 hours.

Please note:

  • We are currently unable to offer e-invoicing
  • Supply chain finance is not available to suppliers
  • UWE Bristol does not deduct sums from payments as a charge for remaining on a suppliers list
  • UWE Bristol is not a member of a payment code.

Contact us

Role Name Telephone number Email
Finance Operations Team Leader Rachel Griffiths +44 (0)117 32 82755 Rachel4.Griffiths@uwe.ac.uk
Finance Assistant Alex Childs
+44 (0)117 32 83816 Alex.Childs@uwe.ac.uk
Finance Assistant Andrea Freke +44 (0)117 32 82549 Andrea.Freke@uwe.ac.uk
Finance Assistant Melissa Davies +44 (0)117 32 84139 Melissa.Davies@uwe.ac.uk

Payment terms

The University's standard payment terms are 30 days from date of a correctly rendered invoice.

Invoices are paid weekly via BACS.

Payment statistics from 1 February 2020 to 31 July 2020

Payment days

No of invoices

Percentage

0-30

8,518

74%

31-60

1,663

14%

61+

1,354

12%

Total:

11,535

Previous statistics

Payment days

1 August 2018 to
31 January 2019

1 February 2019 to
31 July 2019

1 August 2019 to
31 January 2020

No of invoices

%

No of invoices

%

No of invoices

%

0-30

12,057

74%

14,155

74%

12,436

74%

31-60

2,687

16%

3,149

17%

2,886

17%

61+

1,558

10%

1,762

9%

1,594

9%

Total

16,302

19,066

16,916

Visitors expenses

If you wish to claim expenses you must complete a Visitors Expenses Claim form (XLS). The claimant is responsible for completing the form. An authorised signature must be obtained from the relevant Faculty/Department before submitting the form to Accounts Payable. Please be aware that pages 1 and 2 are on separate worksheets.

Please ensure all information, including receipts, is provided to prevent your claim being returned.

Expense allowances are in line with the University's staff allowances for subsistence and mileage (PDF). Visitor's expenses are paid weekly via BACS.