Supplier payments

Accounts Payable

Accounts Payable is responsible for making payments to suppliers and the payment of expenses to external visitors to the University.

Important: Please ensure that you have an official University purchase order number before you provide goods or services to the University. You must quote the purchase order on the invoice in order to be paid. Invoices without valid order numbers will cause significant delays in payment or may have been from an unauthorised source (including from external to the University).

Invoices and statements

Please email invoices/statements in PDF format, quoting the correct Purchase Order number where required.

Payment queries

Please contact us by email for all payment queries.

Alternatively, invoices can be posted to: Accounts Payable, Finance Department, University of the West of England (UWE Bristol), Frenchay Campus, Coldharbour Lane, Bristol BS16 1QY. Emailing of invoices and statements is preferred.

The Accounts Payable Team will respond to your queries within 48 hours.

Please note:

  • We are currently unable to offer e-invoicing
  • Supply chain finance is not available to suppliers
  • UWE Bristol does not deduct sums from payments as a charge for remaining on a suppliers list
  • UWE Bristol is not a member of a payment code.

Contact us

Role Name Telephone number Email
Finance Operations Team Leader Rachel Griffiths +44 (0)117 32 82755 Rachel4.Griffiths@uwe.ac.uk
Finance Assistant Alex Childs
+44 (0)117 32 83816 Alex.Childs@uwe.ac.uk
Finance Assistant Jay Spicer +44 (0)117 32 83817 Jay.Spicer@uwe.ac.uk
Finance Assistant Melissa Davies +44 (0)117 32 84139 Melissa.Davies@uwe.ac.uk

Payment terms

The University's standard payment terms are 30 days from date of a correctly rendered invoice.

Invoices are paid weekly via BACS.

Payment statistics from 1 August 2021 to 31 January 2022

Payment days

No of invoices

Percentage

0-30

11,350

76%

31-60

2,114

14%

61+

1,479

10%

Total:

14,943

Previous statistics

Payment days

1 February 2020 to
31 July 2020

1 August 2020 to
31 January 2021

1 February 2021 to
31 July 2021

No of invoices

%

No of invoices

%

No of invoices

%

0-30

8,518

74%

7,143

73%

16,512

76%

31-60

1,663

14%

1,562

16%

2,856

13%

61+

1,354

12%

1,076

11%

2,219

10%

Total

11,535

9,781

21,587

Visitors expenses

If you wish to claim expenses you must complete a Visitors Expenses Claim form (XLS). The claimant is responsible for completing the form. An authorised signature must be obtained from the relevant Faculty/Department before submitting the form to Accounts Payable. Please be aware that pages 1 and 2 are on separate worksheets.

Please ensure all information, including receipts, is provided to prevent your claim being returned.

Expense allowances are in line with the University's staff allowances for subsistence and mileage (PDF). Visitor's expenses are paid weekly via BACS.

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