Coronavirus guidance for students and applicants
Key University messages
As of Monday 4 January 2021 the government announced a lockdown for England. All teaching will be delivered online (apart from the exempt courses stated below) until at least mid-February when the Government reassesses the situation. Please make sure you continue to check your UWE Bristol email, Blackboard and the coronavirus guidance pages. Programme-specific information will be communicated to you via Blackboard and your programme team.
If you haven't yet travelled to Bristol to your term-time accommodation, don't. All travel is now restricted, though there are exemptions. More detail is available on the Government's website.
In line with the latest UK Government guidelines and Ministerial advice only programmes in the following subject areas will commence with a blend of online and on-campus activity from 4 January 2021:
- Nursing and Midwifery
- Allied Health
- Social Work
All other programmes will be delivered online until at least mid-February when the Government reassesses the situation.
All students are encouraged to remain in their vacation accommodation until their on-campus teaching resumes. Students who must attend campus, who return to Bristol or who are living on campus are encouraged to book their Lateral Flow Test locally before travelling or as soon as possible on arrival in Bristol.
All queries relating to accommodation, including allocation, key collection, services and refunds.
I’m unable to move into my UWE Bristol managed accommodation, can I get a refund?
If you’ve been unable to move into your accommodation for this lockdown, we will be offering you a six-week discount on your accommodation fee for the year. This will be deducted from your final instalment, which you will pay on 1 May 2021. If you have already paid your rent in full, we will organise a refund in due course.
I am living in private accommodation, can I get a discount?
The University can only offer discounts to those who are living in UWE Bristol managed accommodation. If you find yourself in financial difficulty, take a look at the funds you're able to apply for from the Student Money Service as you study.
I am living in Unite managed accommodation, can I get a refund?
Unite have announced that they are offering a 50% rental discount for eligible students from Monday 18 January to Sunday 14 February 2021. Please see their full statement for more information.
Is flat occupancy limited?
Flat occupancy is not limited. A six-bedroom flat will house six people, and a 12-bedroom flat will house 12 people.
Can I mix with other students outside of my flat?
Can I have visitors?
No visitors are allowed during lockdown. Please follow current government guidance.
Will there be social activities happening in halls?
The Hallslife programme will continue with online events and opportunities to meet others.
Will there be enhanced cleaning services?
Yes. Cleaning Services will be working hard to ensure all high contact touchpoints are cleaned regularly.
Will accommodation receptions be open?
Cotswold Customer Services will be open daily between 07:00–19:00 to assist you. Wallscourt Park Customer Services will be open on limited hours, local signage will confirm timings. The Quantock Post room will also be open during week days.
If I need to self-isolate, what do I do?
Please refer to self-isolation in accommodation.
Who can I speak to about accommodation?
When and where can I collect my key?
Key collection information will be sent to you one week prior to your arrival date. It will detail your key collection location. Some keys will be posted to residents in advance. We will contact you if we are posting your key.
Will accommodation be allocated according to academic study?
Where possible, accommodation will be allocated with students who are studying courses within the same faculty. However, this is not always possible as it will depend on your course and the preferences you have selected on your application form.
Current students: study and campus environment
Information on online teaching, timetables, changing modules and more.
Will teaching move online now England is in lockdown?
All teaching will be delivered online until at least mid-February when the Government reassesses the situation.
Will all my lectures/seminars be online?
Yes, all teaching will move online until at least mid-February when the Government reassesses the situation. There are four exemptions: Nursing and Midwifery, Allied Health Professions, Social Work and Education.
I have reasonable adjustments, what arrangements are being made?
Find more information on exam guidance.
Will there be a reduction in fees due to online lectures?
We appreciate that providing education through online learning was not what you anticipated. Whilst this way of learning and assessment may feel very different, the University is working hard to maintain the quality of your teaching and learning experience and to ensure that you still have access to a full range of support services. Programme teams are spending just as much time now to prepare and deliver teaching online as they have in the past. We also followed quality assurance processes over the summer to review changes to teaching and assessment for the 2020/21 academic year. These have assured the University that changes this year provide an equivalent quality experience, and can enable you to progress with your learning, and can achieve your qualification.
Equity and inclusion are at the heart of our learning, teaching and assessment plans for 20/21. These principles of fairness are at the forefront of our decision-making process. If you are struggling with online learning for whatever reason, let us know and we can direct you to appropriate support. We are working hard to put in place mitigations, checks and balances to ensure our students are not disadvantaged in any way, these have included setting up ‘Block Zero’, to introduce students to the new digital learning environment, and making changes to the University’s regulations to enable uncapped resits.
As with other universities, we are following government guidance and we are not issuing refunds or reducing fees unless there is evidence that learning outcomes on your course have not been delivered. Last academic year, our position in relation to payment of tuition fees was the same as for 2020/21, and where we were able to deliver alternative online teaching, supervision and assessments to our academic standards we did not issue tuition fee refunds.
Can I change modules or timetable?
Eligible students will have the opportunity to change modules once the timetables are published. There are no optional modules on Level 0 and Level 1 programmes as all modules are compulsory so no module changes are possible. You will have the opportunity to change your timetable, but spaces are limited and we will prioritise requests for changes:
- where the request for change relates to reasonable adjustments or care commitments
- requests from students who did not have the opportunity to choose their modules earlier in the year, including top up students, referred students, returning placement students or those whose placements have been cancelled.
Module and timetable change requests for Teaching Block 2 are not yet open.
To view your modules choices, log in to the Online Module Choices system. You will be able to view your current choices but will not yet be able to request changes as the system is currently closed.
Will I still have access to student support services?
All student support services will continue to be fully operational online, ensuring that you have access to support and help when you need it.
Will I still be able to access library services?
For the latest details regarding our library services, please refer to the dedicated COVID-19 library updates page.
Current students: assessments and certificates
Are you taking a no detriment approach to this year?
Last year's 'no-detriment approach' was an emergency response to a fundamental, unexpected shift to online teaching and support, and recognised the difficulty that students were experiencing with absolutely no notice. We have now updated our Academic Regulations so that the temporary changes we brought in last March to enable the “no detriment approach” are now standard practices, rather than just being available in limited emergency situations. Like last year, we are confident that this means that you will not be disadvantaged in your assessment outcomes.
For example, UWE Bristol is leading the sector in now allowing our students an uncapped resit without having to go through an application process or provide evidence if you miss an assessment for any reason and that causes you to require a resit. That means that if this lockdown affects your ability to revise or to complete assessed coursework, and you require a resit as a result we will not reduce your overall module mark.
Academic regulations are complex so if you would like to understand more about how they affect your assessments please book an appointment with a Study Support Adviser.
How will lockdown impact exams and assessments?
Assessments continue to be really important as they demonstrate that you have met the standards of your award and so are an essential part of ensuring your degree has credibility in the wider world, and in particular to future employers. Over the summer, we reviewed assessment arrangements for all our programmes to ensure they are suitable for a blended approach. We are keeping the situation under constant review, so if your Programme Team feels that this latest lockdown means assessment arrangements for your cohort need to change, they will be able to, as long as the academic standards you need to achieve to be awarded your degree remain the same.
Will my exams and assessments be postponed or cancelled?
Exams and assessments will not be postponed or cancelled. However, if you miss an assessment for any reason and that causes you to require a resit you do not have to go through an application process or provide evidence in order to be uncapped. That means that if this lockdown affects your ability to revise or to complete assessed coursework, and you require a resit as a result, we will not reduce your overall module mark.
I need more time for an assignment deadline
You can apply for more time for your assignment for reasons related to COVID-19. Find out more information about this on our assessment support options webpage. A five working day extension is open to all students subject to some exceptions. Please note you can only apply for a reasonable adjustment to deadline if you are disabled, a primary carer or due to pregnancy and maternity.
Understanding your published results following University Award Boards
Find out more about the revised academic regulations, including how degree classifications are calculated.
How will my module marks be calculated?
Your final module marks will be calculated in the normal way and these will be the marks shown on your transcript and myUWE.
Will all my assessments be online?
We are adjusting assessment and moving away from controlled conditions examinations, unless required by a Professional or Statutory Body (PSRB). Instead assessments will be online and digitally enabled where possible. Exceptions will be practice based assessment where we will adopt a blended approach. We will ensure that you will have appropriate opportunities to demonstrate your skills, knowledge and understanding, and will receive timely and useful feedback on your work.
What documents are available for proof of study?
Current students are able to access the Notification of Credit and Assessment Marks (NOCAM) and Higher Education Achievement Report (HEAR) documents on myUWE. These can be used as proof of confirmed results, the HEAR will update to include your award details once final results are published. Status Letters and Council Tax Exemption Certificates are also available.
For Graduates who completed after 2002 a verification letter is available upon request to email@example.com. The following are also available Council Tax Exemption Certificates via Council Tax online form and Status Letters.
Unfortunately the following services are unavailable until further notice and payment access has been removed. Please email firstname.lastname@example.org if you require a refund for the following:
- Award Certificates
- Certificates of Credit (module transcripts)
- Transcript of Training for healthcare courses (please contact HAS.SAT@uwe.ac.uk if you already have an ongoing order or need a refund)
- Replacement Dean’s List Certificates
Please note, the above includes any replacements, duplicates, additional copies, certified true copies, returned certificates, as well as interim awards.
It will also not be possible to collect certificates or documents already printed.
The following services are also affected in the following ways due to not having access to archives on site:
- Module and Programme Specifications: Only soft copies will be available, and only for courses after 2002.
- Education Verifications/Certificate verification: It will not be possible to verify qualifications completed before 2002.
We apologise for any inconvenience caused during this time.
I have questions about fees, who can I ask?
For guidance on fees and funding, please visit our fees and funding page.
I'm a returning or graduating student, when will I receive my results?
Once they have been set, the dates for each academic year are published on the results publication dates webpage.
I’m graduating this year, how will I receive my award documents?
Due to coronavirus, you will not be allowed to collect award documents from the University campus. Certificates will all be posted to your home address (not term time addresses), if you need to change the address please use our online enquiry form. Certificates for international partners are sent to the partner institution.
Please see 'When will I receive my certificate?' for the timeline for posting.
For any further details, please check the remaining details on Certificates for Graduating Students.
When will I receive my certificate?
Please refer to certificates for graduating students.
Information for new students and applicants
When will I start in January?
You will then move to Block One which will commence from 8 February 2021 with online lectures and small group sessions, seminars and tutorials until mid-February, when the government reviews the situation.
Are you still accepting applications for January 2021?
Applicants who do not require a Student Route Visa are encouraged to apply as soon as possible.
Will I be accepted onto my course in September now the Government have cancelled exams?
Assuming that grades will be awarded in a similar way to 2020, using tutor recommendations, then these grades will be treated in exactly the same way as those obtained following exams. So, please don’t worry that you’ll be disadvantaged because you can’t sit exams.
Will I be able to defer if the situation doesn’t improve by the start of the course?
We do allow deferrals. Some courses (due to placements) might not be able to defer. We will assess deferral requests on case-by-case basis. Please get in touch with us and we will assist you. Try not to rush your decision – you can defer up to beginning of term.
I hold an offer with you, but want to change my course, what do I do?
I am a private candidate, what do I do?
Ofqual has included some information for private candidates. please contact your assessment centre to explore your options but we advise you to be prepared that you may not receive your results this summer and will have to sit an examination as soon as it becomes possible to do so. if you hold conditional offer, please get in touch with our admissions team to discuss your case. we will review applications on case-by-case basis.
When will applications for 2021 be open? (undergraduate and postgraduate)
The applications for next academic year are open. This applies to both UG and PG courses. Our webpages will be updated as soon as the new cycle opens.
When will postgraduate courses start?
A number of our postgraduate courses will now commence from January 2021 to ensure that the university is able to provide you with a supportive and engaging programme of studies, each individual course page will confirm the start date. Read more about 2020/21 term dates.
Postgraduate Research Degrees are open for application, for details on how to apply please see the Graduate School website.
Information for new international students and applicants
All the latest information for international students, including travelling to the UK.
When will I receive my CAS?
We are in the process of issuing CASs for anyone who paid their deposit and completed the CASs task before 18 December 2020.
Where can I get information on my visa centre being open?
Some UK Visa Application Centres (VACs) are resuming services, where local restrictions allow. For updates to the status of VACs, students can contact:
Please be aware, ongoing global restrictions mean some UKVI services will remain closed. Individual’s should contact their local VAC to find out the latest status. Where services are resuming, existing customers will be contacted.
Am I still able to travel to the UK?
A national lockdown in England started on 6 January 2021. You should avoid travelling to the UK until lockdown restrictions have been lifted. If you have already booked flights that can’t be changed you can still travel. The UK government have provided guidance on whether students should travel to the UK. Please check this before making any arrangements.
The main national bus companies (National Express and Megabus) have suspended their services until further notice, so travel from airports to Bristol will only be via private taxi or rail (where services are available).
The UK has restricted travel from certain countries due to reduce the risk of spreading a new variant of COVID-19. Further information is available at on the GOV.UK website.
As of 4am on Monday 18 January 2021, passengers arriving from all international destinations will be required to present a negative Covid-19 test result taken up to 72 hours before departing for the UK. Prior to departure, passengers will need to present proof of a negative Covid-19 test result to carriers, as well as their passenger locator form. Travel corridors to the UK have been suspended and international travellers must self-isolate for 10 days regardless of their pre-departure test result. Please refer to government guidance on travelling to the UK before making any arrangements.
Will there be an airport pickup?
If you are travelling to the UK within current government guidance, please register your arrival details with us so we can support your to travel to UWE Bristol. You can do this via our Airport welcome webpage.
Should I delay my arrival?
Unless you are studying a course where you are required to attend face to face teaching, all study will be online at least until the end of February 2021.
The UK Government have recently issued guidance around travelling to the UK and university which provides information about whether your circumstances mean you should make arrangements to travel to the UK.
Will I have to self-isolate when I arrive in England?
As a temporary measure, all travellers to the UK will need to provide a negative test before travelling to the UK. It may be necessary for students arriving to study with us from outside of the UK to self-isolate for 10 days in line with the UK Government’s guidance.
Please make plans to stay within your accommodation for this 10-day period. Our webpages contain further details on the support available during self-isolation.
How will self-isolation be managed in relation to university accommodation?
Please refer to self-isolation in accommodation.
If I need to self-isolate when I travel to the UK, can I take a test to end my self-isolation period earlier?
Yes, but only if you register for the Test to Release for International Travel scheme on your Passenger Locater Form (PLF).
This is for people who need to self-isolate on arrival in England.
Under the scheme you can choose to pay for a private COVID-19 test. If the result is negative, you can stop self-isolating.
The earliest you can take the test is 5 full days after you left a place not on the travel corridor list.
The scheme is voluntary and applies to those self-isolating in England only.
If you do not want to opt into the Test to Release scheme, you will need to self-isolate until 10 full days have passed since were last in a place not on the travel corridors list.
If you are staying in UWE accommodation, you will need to email email@example.com a copy of your test result in order to end your self-isolation period early.
How will I get food?
The University will provide a welcome pack with a small amount of essentials – there are plenty of food outlets that deliver food, more information is available online.
If I am required to study online, how do I access my course?
If I pay my deposit and then am unable to travel will I get a refund?
We’ve amended our refund policy to include coronavirus under ‘exceptional circumstances’. This means you’ll receive a full refund if you’re not able to start your course due to coronavirus.
If I pay for my accommodation deposit and am unable to travel to the UK will I get a refund?
Your accommodation deposit is fully refundable if you inform us you’re unable to take up your offer of accommodation. Please notify us before the start date of your accommodation contract.
Will there be a welcome programme/induction?
Yes. In the lead up to Teaching Block Zero, you will have the opportunity to meet new and current students as part of our online social programme including UWE Bristol’s Global Café and Language Exchange. As the start of the year will be slightly different this year, we will be welcoming students to Bristol virtually alongside University of Bristol, Bristol City Council and Bristol International Student Centre (BISC).
During Teaching Block Zero there will be several activities that students will be able to attend delivered by Global Student Support, the Students Union, Centre for Sport and UWE Bristol’s Feel Good Team to help get to know UWE Bristol and other students. There will also be sessions about for preparing for life at UWE Bristol and in the UK which will complement face to face support when students arrive.
I am an EU student, and want to defer. Will I need a visa and will I pay international fees?
As it stands now, if you decide to defer to the 2021/22 academic year, and are resident in the UK after 31 December 2020, you will be subject to new immigration rules that came into effect from 1 January 2021. This means that you will need to apply under the Student Visa route if you do not already have permission to study in the UK under another visa route or you do not hold Pre-Settled or Settled Status under the EU Settlement Scheme. There has, to date, been no announcement from the Government as to the tuition fees you may be asked to pay for studying in the UK in the 2021/22 academic year. As soon as we have more detailed information we will inform our applicants and update our webpages.
My institution is closed, what should I do?
We’re aware that several countries are facing institutional closures and cancelled or delayed examinations. We’re continually monitoring this situation and are receiving updates from the British Council, examination awarding bodies, our regional offices and agents.
Information can be found below for some exams:
UCAS are also providing regular updates.
How are International Foundation courses affected?
If you’re a Kaplan student studying at UWE BIC (UWE Bristol’s International College) or are interested in joining UWE BIC, please check the Kaplan website for details. We’re working closely with all the foundation providers to agree new forms of assessment where required.
I need to study a pre-sessional English course, will this be possible?
Due to the current travel restrictions, our pre-sessional English course will now be run online. Please visit our course page for more information
I’m not able to do the English test can you accept alternatives?
We appreciate that with the closure of English testing centres around the world, you may be feeling uncertain about your conditional offer with UWE Bristol. In light of this, we are pleased to announce that UWE Bristol will be running free online English Language tests for offer holders.
The test will follow the same format and scoring system as the IELTS test, testing; listening, reading, writing and speaking.
Please note: the UWE Bristol Online English Language Test provides entry onto UWE Bristol courses only and cannot be used for applications to other institutions.
Students need to hold a conditional offer to study at UWE Bristol.
The UWE Bristol Online English Language Test is free.
How to apply
For further information, please email firstname.lastname@example.org referencing your UWE ID number.
We have now added LanguageCert, IELTS indicator and Duolingo to our list of accepted English language tests. You can find out more about on our English language requirements page.
Where can I find up-to-date information about studying in the UK?
UKCISA has information and advice for International Applicants and Students, including a COVID-19 FAQ section which is regularly updated. The Office for Students website also has updated guidance on the impact of the current lockdown.
You can also contact your local British Council who may be able to provide updates.
I have further questions – how can I find out more information?
What support will UWE provide for helping to find a job after graduation?
Students at UWE Bristol benefit from our award-winning careers service, that can help you to apply for jobs in the UK and overseas – as well as providing advice on starting your own business. The University offers a unique range of tailored careers support for international students.
This includes GradLink, our award-winning careers site, which connects international students with a global network of over 700 employers. GradLink also includes jobs, a CV-builder, in-depth advice and latest news.
We also have the International Talent Internship Scheme specifically for international students at UWE Bristol. This scheme provides internship and work experience opportunities for international students, as well as key careers training and events.
Do you have any information on the post study work graduate route?
So far, the following details about the Graduate route have been provided by the Home Office:
- Any international student who will complete their course in or after the summer of 2021 will be eligible to apply for the new two-year Graduate route.
- Unfortunately, the Graduate route will not be open to those who have completed their studies or are due to complete them in the summer of 2020.
- If you are due to complete your course in summer 2021 but have been unable to travel to the UK just yet, you will be eligible to apply for the Graduate Route when it launches, as long as you arrive in the UK before 6 April 2021 and complete the final semester of your studies in the UK.
- If you are starting a one-year master’s course in January 2021, you will need to arrive in the UK by 27 September 2021 and complete the final semester of your studies in the UK in order to be eligible to apply for the Graduate route.
We are still waiting on further details about implementation, but the Home Office has announced key features of the route:
- It will be open to international students who have successfully completed a course of study at undergraduate (RQF 6) level or above at a Higher Education Provider with a track record of compliance, and who have a valid and extant student visa at the time of application;
- The application process will be simple. There will be an application fee and applicants will pay the Immigration Health Surcharge;
- Applicants will be subject to identity, criminality and security checks;
- The leave period granted will be two years and will be non-extendable. Settlement rights will not be accrued;
- Individuals will be able to work, or look for work in any sector, at any level;
- Individuals will be able to switch into the skilled work route if they meet the requirements.
Information for current international students
Information for existing students regarding travelling, visas, BRPs and attendance.
How should I be recording my attendance now I’m not on campus?
The Home Office has lifted the restriction on reporting non-attendance of more than 60 days and UWE Bristol will continue to sponsor you as a Tier 4 student.
I’m staying in the UK. Now we’ve moved to online teaching, am I able to work for more than 20 hours a week with a Tier 4 visa?
No, this guidance has not changed.
I've already travelled home
If you have a Tier 4/Student visa and have returned to your home country, or have moved off campus, please let the University know by completing the Tier 4 absence form online.
My visa is about to expire. What should I do?
I have an outstanding application and don’t have my BRP. what should I do?
If you have been contacted to advise you that your BRP has already been delivered to the University but you have not yet collected it, and you are in the UK:
The University will send an email to your UWE email address when your card is ready to be collected from the University, please check your email account often and follow the instructions contained within the email.
If you have been contacted to advise you that your BRP has already been delivered to the University but you have not yet collected it, and you have left the UK:
Please ensure that you have reported your absence from the UK via the online form.
If you wish to return the UK at a later date before your visa has expired, you will need to apply for a replacement BRP vignette before travelling. This should be done online.
Your BRP will be kept securely you are able to come in and collect it.
If you wish to return to the UK at a later date after your visa has expired, please contact the Immigration Advice Service at UWE for further advice and guidance.
If you have applied for a new BRP – either by making an application to extend your Tier 4 leave or by making an application for a replacement BRP following loss or theft – and have not yet heard the outcome of your application:
If you are in the UK –
The University will send an email to your UWE email address when your card is ready to be collected from the University, please check your email account often and follow the instructions contained within the email.
If you would like your BRP to be delivered to a different UK address (BRPs cannot be delivered outside of the UK) please use the online form to update your address with UKVI.
If you have left, or intend to leave, the UK –
If your BRP has been lost or stolen and you have not yet applied for a replacement:
Please see the government website for advice on how to report and request a replacement.
Please ensure that you do not use the University address for delivery of your new BRP.
Information for work or study abroad students
Useful information for students looking to work or study abroad.
I'm working or studying abroad
The University has taken the difficult decision to suspend both incoming and outgoing student exchange for the 2020/21 academic year.
If you have been given approval to undertake an overseas work placement it is essential that you continue to follow the specific conditions of your placement approval. Please visit our placement webpages for further information on the approval process.
For any activity taking place outside the UK, it is essential that you stay up to date with the latest UK Government FCDO travel advice including specific guidance on travelling overseas during the coronavirus pandemic. Please be aware that countries may close borders, restrict movement or bring in new quarantine rules with little warning. Please consider how the advice will affect your plans and be prepared in the event that your overseas stay is delayed, curtailed or you need to remain overseas longer than anticipated.
If you are overseas and require any emergency or medical assistance, you may find the following helpful:
- Global Response will be able to assist 24/7 on +44 (0)2920 662425. For further details on the UWE Travel cover please refer to the UWE Study and Work Abroad guide.
- Take a look at the Worldwide British Consulate information
- UK Gov advice for British nationals affected by crises abroad
- Contact emergency services anywhere in the EU by dialling 112
- Should you need urgent funds, or wish to apply for reimbursement of funds, please contact the Student Money Service on email@example.com
- Please note that UWE Wellbeing support options can be accessed as usual
I’m planning to work or study abroad from September 2021, what’s the latest guidance for me?
If you are interested in options for student exchange during 2021/22, please visit our Study Abroad webpages for information and guidance on how to apply.
We hope to be providing our full range of student exchange options during the 2021/22 academic year. However, we are unable to predict the future course of the pandemic and will be led by the advice and guidance at that time. As is the case now, we must prepare for all eventualities.
If you plan to undertake an overseas work placement during 2021/22 it is essential that your placement is approved and that you follow the specific conditions of your placement approval. Please visit our placement webpages for further information on the approval process.
For any activity taking place outside the UK, it is essential that you stay up to date with the latest UK Government FCDO travel advice including specific guidance on travelling overseas during the coronavirus pandemic. Please be aware that countries may close borders, restrict movement or bring in new quarantine rules with little warning.
Please consider how the advice will affect your plans and be prepared in the event that your overseas stay is delayed, curtailed or you need to remain overseas longer than anticipated.
Information for placement students
The latest advice and guidance for students on placements.
I'm a trainee teacher, is there specific advice for students on placements?
If you have been added to your school’s rota and are currently essential to enable the school to provide face-to-face provision for children who need it, then you should continue to attend. If this is not the case then do not attend school. If you are unsure about this then please do check with your school and get in touch with us if you need support with this. If you can support distance learning from home then please do that. If your school does not need you at the moment, and/or if you are unable to work at the moment because of your own circumstances then this is obviously completely understandable. In our previous message we emphasised the importance of looking after your own wellbeing and those of your loved ones – please do and continue to look out for your colleagues in schools and each other at this difficult time.
I’m on a sandwich or short-term placement, is there any specific advice?
UWE Bristol is committed to supporting our students to access placements and other work opportunities where safe to do so during the coronavirus (COVID-19) outbreak.
Whenever the specific government advice for your employer or region is updated, you should expect to have further discussions with your employer on what this will mean for you and your role.
You should continue to follow the advice of your employer and discuss any concerns that you might have with them in the first instance. You should think carefully about your individual circumstances and how you & your employer will manage the risks that you might encounter. Please ensure that you’re comfortable with the level of risk, the training & support that you’re given and highlight any ongoing concerns to UWE’s Placement team.
If you are unwell, need to self-isolate, are showing symptoms or have been in contact with anyone who has recently tested positive for Covid19, then please ensure that you are up to date on both your organisations policies and the latest guidance from UWE.
If you have concerns about the financial impact that any change in circumstances will have on you please contact the Student Money Service at firstname.lastname@example.org for further advice.
In addition to the safety precautions your employer will have in place, it is crucial that you continue to look after yourself both mentally and physically. You are likely to experience some ongoing disruption and may find your situation challenging so make sure you talk to your employer if you’re finding the work is having a negative impact on your health and wellbeing. Employers have a moral and statutory duty of care to protect their employee’s health and safety and provide a safe environment to work in. You can also access UWE’s Health and Wellbeing services throughout your time on placement, which includes both remote and online support.
Information for Degree Apprenticeship students
Useful information for degree apprenticeship students, including furlough, breaks in learning and end-point assessment.
I’m on a work-based apprenticeship, how will this affect me?
If you aren’t feeling well, please follow your employer’s sickness absence reporting guidelines. Please keep a record of your sickness days and contact your apprenticeship training coordinator or programme lead by email or telephone.
If you are a healthcare or essential services related apprentice we understand that you might be required to support your employers to deliver essential services during this period. In line with government policy, the University is committed to supporting affected apprentices involved in essential services while minimising any negative impact on their apprenticeship programmes in the longer term. If you are one of these apprentices, please advise your apprenticeship training coordinator or programme lead by email or telephone as soon as conveniently possible.
I have a progress review coming up, how will I complete this now?
Your training coordinator or faculty lead will continue to conduct all progress reviews with you remotely, using Teams, Skype, etc. We still encourage your employer representative to attend wherever possible. This will continue to be your opportunity to review how your apprenticeship is progressing and of course flag and concerns you may have.
I am approaching my end point assessment, what will happen?
If this is the case, your EPA organisation may get in touch with you to discuss possible delays. EPA organisations, wherever possible, have moved to online delivery to keep disruption to your apprenticeship to an absolute minimum. If you know who your EPA organisation is, please keep an eye on their website. You can also visit the Institute for Apprenticeships & Technical Education to review the ongoing flexibilities that have been allowed for each individual Apprenticeship Standard, simply search for your apprenticeship in the search engine (i.e. ‘Nursing Associate’).
If you do not know who the organisation is, please contact your apprenticeship training coordinator or programme lead for further information.
Do I still need to record my off-the-job learning?
Please continue to record your off-the-job learning. Wherever possible, UWE Bristol will continue to deliver your programme online to help you progress in your apprenticeship and meet the off-the-job requirements, even if it does not follow the schedule or content laid out in your training plan.
If you are on furlough but continuing to engage in apprenticeship activity from home, you are still able to meet your off-the-job commitment.
The Department for Education's guide to off-the-job learning tells you what to include.
How will this affect my breaks in learning?
Breaks in learning allow you to take time away from your apprenticeship, usually for sickness absence or parental leave.
In response to ongoing developments regarding COVID-19, The Department for Education has eased the regulations for breaks in learning. This allows the University to minimise the negative impact on you if you are forced to take a break from your studies.
Wherever possible, we will work with you and your employer to avoid disruption to your apprenticeship. If you think you will need a break in learning, please contact your apprenticeship training coordinator or programme lead by email or telephone.
My employer has a query about my apprenticeship and the impact of COVID-19. Where can they find more information?
I have been furloughed by my employer. How does this impact me?
The government have issued online guidance to apprentices and their employers on furlough.
Apprentices who have been furloughed can continue to engage in their apprenticeship activity, and the University will support you in the kinds of things you can do in this period.
If you have been furloughed, you should contact the UWE Bristol apprenticeship team by at email@example.com and they can provide further advice and guidance as well as more information about options and how this impacts an apprenticeship programme.
I am worried that I am not going to be able to commit to my 20% off-the-job learning requirements, due to work and/or personal commitments. What does this mean for my apprenticeship?
UWE Bristol is delivering a range of content online for all students wherever possible, including those on apprenticeships (see additional guidance under Study and Assessments section). It is important that, wherever possible, you continue to engage with those activities.
As an apprentice, where appropriate, there will be instances where you are able to record time spent on work-integrated learning activities (such as skills progression) that can be included in off-the-job learning activities. It is important that you continue to record any time you are spending on any kind of approved learning activities. These will then be discussed during your next progress review meeting.
Advice and information for Postgraduate Researchers and Professional Doctorate students
Impacts of COVID-19 on research, milestones, reviews, theses and more.
How can I manage or adjust my research during COVID restrictions?
Research at UWE Bristol: For information about organising research at UWE Bristol during COVID-19 restrictions please see the Research and Enterprise COVID-19 information guide which has the latest information about access to facilities, research governance and so on. General information about access to campus can be found in the guide, but you need to contact your supervisor and/or your Faculty Business Manager about access to specific parts of campuses.
PhD/MPhil Thesis Format: We have introduced new regulations that allow for the incorporation of research outputs in final PhD and MPhil theses – this might enable you to save time if you have research outputs. For further details see our guide for incorporating research outputs.
Skills Development Programme and adjusting research: We’ve been updating the Skills Development Programme Blackboard site (available through the myUWE Portal) with the range of activities on offer. For those needing to adjust their research: there are resources on the site to help you think and rethink your research project, we are adding a series of ‘Agile Researcher’ workshops to the series for 2021, and we have formed a mentoring group for supervisors looking to help PGRs adjust research.
Research ethics: If you’re changing your research design in any way, you may need to obtain ethics (re)approval. See the UWE Bristol research ethics guide for further details.
General Advice for Research and Supervision under COVID-19: The UK Council for Graduate Education (UKCGE) has made a variety of COVID-19 related resources available, as have Vitae. There are numerous useful documents, videos and events for both PGRs and supervisors on these sites. Both websites are regularly updated.
More useful information and useful links can be found on the Skills Development Programme website.
There will also be regular updates in the PGR newsletter and from the Skills Development Programme Blackboard site, which includes details of a range of activities including the regular PGR ‘drop-in’ sessions that run online and at which you can chat about anything PGR.
How can I continue to mitigate the impacts of COVID-19 on my PGR milestones?
The information below should help you manage your registration and progress milestones. We recognise that the impact of disruption due to COVID-19 may be long-lasting.
Research degree registration: If you cannot progress at all with your research, we advise that you apply to suspend your registration for three months using the personal circumstances process. You can suspend your registration for further periods of three months if any COVID-19 related impacts are preventing you progressing your research.
Progress milestones: All progress milestones and final vivas can take place remotely at any time now, even when lockdown is not in place.
I'm a Professional Doctorate student, how does this affect me?
If you are currently undertaking modules, refer to Blackboard for information on online teaching and assessment.
If you are in the research phase, continue as normal if you are able. If not, consult your supervisory team. You will be able to suspend your studies for up to 3 months at a time – you should inform us by emailing Graduateschool@uwe.ac.uk that you wish to suspend but no evidence will be required.
I have a deadline for my Progression Examination/Progress Review, what do I do?
Submit as normal to the deadlines set. You will need to do this online by emailing Graduateschool@uwe.ac.uk.
If a progression viva is required, this will take place online and you will be contacted about this.
If you are unable to meet a deadline due to personal circumstances, please inform us by emailing Graduateschool@uwe.ac.uk that you wish to suspend but no evidence will be required.
I want to submit my thesis for viva. How do I do it? Will the viva go ahead?
Please upload an online version of your thesis to the UWE Bristol Repository and notify firstname.lastname@example.org that you've done so, submitting your RD14 form.
Vivas for the foreseeable future will be held by video conference. You will need to have access to an appropriate platform, normally Skype for Business or MS Teams. We will also need to be satisfied that examiners and other necessary participants have appropriate means to enable a viva to go ahead in an appropriate manner. We will make every effort to enable vivas to go ahead in a timely fashion. If this is not possible, it may be that your viva will need to be postponed.
I'm doing amendments on my thesis after having my viva, will my deadline change?
No, in the absence of personal circumstances that might prevent this you should go ahead with any amendments and submit them in line with the deadline set.
If your circumstances change, you may apply for a suspension or extension. Please inform us by emailing Graduateschool@uwe.ac.uk that you wish to suspend but no evidence will be required.
Will my examiners be able to sign-off my amendments?
Yes, depending on the personal circumstances of the examiners. You should submit your amendments to the repository and notify email@example.com. Please follow the instructions that you were sent when you were notified of the examining board’s outcome of your viva.
Is the Award Board going to be able to award my doctorate?
Yes, the Award Board for Research Degrees and Professional Doctorates will be meeting virtually and will be able to award degrees.
I want to submit my thesis but it needs to be kept confidential. If I send it to the Repository will it be made public?
If you are submitting your initial thesis for examination or an amended version following your viva, this will be secure and confidential to the examining team and will not be made public.
If you wish for part or all of your thesis to remain confidential then you must apply to the Exam Board in the usual way. Please refer to the Graduate School Handbook Section 14 for advice and link to the relevant RD Form.
Will I be able to go to a graduation ceremony?
Please check the Awards Ceremonies section for more information.
We understand that this situation may be worrying, especially if you have family or friends affected by coronavirus.
If you'd like to speak to somebody, visit our wellbeing support options. If you have assessments or deadlines coming up that you think may be affected, please read about our support processes for assessment. For information regarding the range of online activities and resources available across the University, take a look at our university life during coronavirus page.
UWE Bristol is committed to providing an inclusive and supportive environment to live, work and study. Please don't allow this situation to affect how we treat others. If you see or hear something that isn't right, please Speak Up using our Report and Support tool.
Archive of emails sent to UWE Bristol students, relating to Coronavirus
- 5 January 2021: Impact of national lockdown
- 26 November 2020: Book your free asymptomatic test
- 11 November 2020: Christmas Vacation: Teaching, travelling and testing
- 29 October 2020: A message from the Vice-Chancellor
- 28 October 2020: A message from the Vice-Chancellor
- 15 October 2020: A message from the Vice-Chancellor and The Student’s Union President
- 24 September 2020: A message from the Vice-Chancellor
- 26 May 2020: Update to students: 2020/2021 Academic calendar (Sent to level 0, 1, 2, undergraduate and poaduate students)
- 9 April 2020: A letter sent to international students from Minister Donelan
- 24 March 2020: Coronavirus update for students - please read. Campus closure, accommodation, assessments, placements
- 19 March 2020: Email sent to UWE Bristol residents
- 19 March 2020: Update to students: assessments and progression (Sent to postgraduate taught students)
- 19 March 2020: Update to students: assessments and progression (Sent to foundation, level 1 and level 2 undergraduate students)
- 19 March 2020: Update to students: assessments and progression (Sent to undergraduate final year students)
- 17 March 2020: Decision to move to online teaching
- 16 March 2020: University teaching suspended for one day
- 13 March 2020: Coronavirus update for students
- 5 March 2020: Update on Coronavirus (COVID-19
Additional information has been going out to students fortnightly, in yourUWE, the student newsletter, archive available.