Temporary Photocopiers

In the past, copiers required for short periods have been provided free of charge, the costs associated with delivering and collecting the machines being absorbed by Printing and Stationery Services. We regret that from 1 August 2004, the cost of delivery, commissioning and collection will have to be paid by the requesting Faculty or Service.

Process

This is the process for requesting temporary machines:-

  • The request must be made a minimum of 20 working days prior to the machine being required.
  • The request must be made using this form and all information must be completed.
  • Printing and Stationery will visit to survey the site to ensure adequate space, power and, if necessary, network points are available.
  • If the machine is required for printing a network point must be available. To order a network point complete an IT Purchasing Request form. Click here for instructions.
  • The machine will be delivered on the date requested together with one spare toner cartridge.

Notes

  • As the machine is intended for temporary use, the local users will be responsible for placing fault calls, ordering replacement toner cartridges and, upon request, providing meter readings, even if it is connected to a network point.
  • It is the responsibility of the requesting Faculty or Service to ensure the transport company can deliver and collect the machine on the agreed date. If the transport company are unable to access the location any additional charges will be passed back to the requesting department.
  • Deliveries and collections are priced on an am or pm basis, working days only. Additional charges would be made for timed or out-of-hours transport, if the service can be arranged.
  • It will NOT be possible to provide a copier with a Flexicard reader.
  • The machine supplied will be a 22 page per minute machine
  • Machines are subject to availability. We cannot guarantee to provide a machine, but we have not failed to do so yet!

Charges

  • Delivery, collection and commissioning:- £300 + VAT
  • Timed or out of working hours delivery or collections - additional charges will be advised.
  • Cost per copy:- 4p (a copy is a printed side of paper)