Finance Business Systems

 

Research Support - Costing and Pricing

 

Directly Incurred Costs

 

External Consultants

External Consultants are to be included at cost. However, the financial regulations referred to above for the procurement of equipment equally apply to the employment of external consultants and must be adhered to. It should be noted that if you intend to employ and individual as a consultant then it will be necessary for them to complete the form Taxation Treatment of Payment to you by the University which will provide evidence of that persons self-employment status. If this evidence is not provided then the University is obliged to make the payment through its payroll system and tax will be deducted at source.  The required form can be downloaded from the above link.  It will need to be completed and sent back to Head of Financial Services, Wallscourt House, along with the appropriate letter from the HM Revenue & Customs.

 

Consumables

Consumables tend to be a bit of a ‘catch-all’ category. The definition of ‘consumables’ will vary from sponsor to sponsor. Some sponsors will pay for consumables, other will claim that consumables are subsumed within the indirect charge – either way it is important to read the funder’s guidelines which will explain how consumables are to be treated.

Our Procurement Section within Finance has negotiated a number of contracts with suppliers of office, technical and laboratory consumables. This information is available from either within your faculty or from our Procurement Section. Contact Details.

Staff may also use the above contact in our Procurement Section for the purchases of other consumables or they may have negotiated favourable terms with suppliers themselves – either is acceptable.

 

Printing and Stationery

Very often a research project has printing and stationery costs associated with it. You can either go to the following website and calculate your own costs :–

http://www.uwe.ac.uk/printing/print_orders.shtml or

you can obtain a quote from the appropriate member of staff at the following link:-

http://www.uwe.ac.uk/printing/staff.shtml

 

IT Hardware and Software

Orders and quotes for IT Hardware and Software can be found by clicking on the following link:- http://www.uwe.ac.uk/its/corporate/teams/customerservices/admin/index.shtml#TopOfPage

 

Other Consumables to Consider are:

  • Public Relations
     
  • Recruitment and Advertising costs
     
  • Staff Facilities
     
  • Hospitality
     
  • General Office Consumables
     
  • Lease/ Rental rates
     
  • Insurance
     
  • Cleaning/portering/security/safety
     
  • Redundancy benefits
     
  • Utilities costs i.e. telephone and electricity
     
  • Translation Fees
     
  • Audit Fees

With the above costs it is important to establish whether 1) they are admissible costs and 2) whether any or all of the costs are already accounted for in the Indirect Charge.