Facilities

STAGE OF PROJECT PROCESS

MINIMUM TIMESCALE

1.

Once you have completed a Project Request Form and had it approved by your budget holder, you can email it to Facilities – facilities@uwe.ac.uk.

1 week

2.

Facilities will assign a Project Manager (PM) to the project from the appropriate discipline – Estates, Hospitality, Security, etc.

3.

The PM will arrange to meet with you to discuss and agree the brief for the project.

4.

The PM will put together a project team of all the necessary people who need to be involved with the project.

1 week

5.

The PM will develop the plans for the project and produce provisional costings and timescales for your approval.

3 weeks

6.

The PM will then prepare any necessary specifications and tender documentation, gain your approval of these and then put them out to tender.

3 weeks

7.

The contractors pricing for the works will be given a set period of time in which to return their plans and prices.

3 weeks

8.

After analysing the returned tenders, the PM will select the contractor who represents best value for money.

1 week

9.

The PM will mobilise contractors, other UWE services, etc to get everything ready to carry out the project works.

2 weeks

10.

Works will then be carried out – this could be anything from large-scale construction projects, to small office moves, (average small project timescale shown).

2 weeks

11.

Once works have been completed, then PM will hand over the project to you, to ensure it has met with your original brief and you are happy with the end result.

1 week

12.

Following handover of the project, the PM will meet with the project team to review the project, what went well and what could be improved in the future.

1 week

TOTAL MINIMUM TIMEFRAME

18 weeks